Technology Clerk Job Madison area,Indiana USA,Administrative/Clerical

Administrative Assistant for the Technology Department

This position serves as the administrative assistant to the Director of Technology and other department staff, and provides various support services for staff and the public. The position promotes positive public relations for the school district.

Characteristics Desired:
The ability to multitask and be flexible to the needs of the Technology Department. The ability to work independently and in a team setting. Must be able to be successful in a fast‑paced work environment. Excellent communication skills with strong organizational abilities are a priority.

Essential Duties and Responsibilities

Maintain confidentiality of all confidential material.

Prepare and write routine correspondence, and reports and take minutes at assigned meetings.

Receive and place phone calls as needed.

Maintain a filing system and process incoming correspondence as instructed.

Maintain the Technology inventory system, and provide reports when requested.

Maintain records of all student/staff loaners and repairs and communicate with parents when needed regarding loaners, repairs, and billing.

Prepare, send, and collect technology bills to parents when needed.

Help with setting up new student and staff email accounts and communicating with the HR Department when new students/staff enter the district. Also, help with collecting devices and disabling email when students/staff leave the district.

Prepare purchase orders if requested; determine necessary office supplies; communicate with staff members concerning supplies needed.

Work with Accounts Payable, Inventory Clerk Specialist, and other personnel to verify the accuracy of purchase order and invoice/packing slip.

Work with Accounts Payable and other personnel to verify the accuracy of purchase order and invoice/packing slip information; equipment inventory and work order records; and distribution of merchandise and equipment within the district.

Prepare and maintain accurate records of software licensing for the district.

Maintain general information and knowledge of school district operations.

Skilled in Microsoft Office (focus on Excel).

Skilled in Google Apps (Sheets and Docs).

Confident in managing web groups.

Data entry.

Ensures own regular and prompt attendance.

Assists with the distribution of loaner devices and minor troubleshooting where needed.

Website Updates and Management: (Training can be provided if needed).

Data Management and Syncing:
Assisting the Data Management Specialist with data management tasks.

Other duties as assigned.

Qualification Requirements

Education and/or Experience

High School Graduate with secretarial experience.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of employees at organization.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Other

Skills and Abilities

Must have strong communication, computer and interpersonal skills. Must have ability to learn and utilize new software programs as systems are upgraded. Typing with good grammar, spelling and punctuation. Ability to establish and maintain effective working relationships with students, staff and the school community. Ability to speak clearly and concisely both in oral and written communication. Ability to perform duties with awareness of all district requirements and Board of Education Policies.

Physical

Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk and use fingers, tools, or controls.

The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, and depth perception.

Work Environment

The work environment characteristics described here are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

It is the policy of Madison Consolidated Schools not to discriminate on the basis of race, color,…