Administrative Coordinator

Varied, hands‑on role supporting executives, staff, and our commercial office building

• Comprehensive benefits including 401(k) match, generous PTO, and health coverage
• Flexible schedule: as long as the work gets done, you control your day (run an errand, pick up the kids, handle an appointment)

Raborn Media is seeking a dependable, detail-oriented Administrative Coordinator to keep our Madison office running smoothly and to support our executives and affiliated companies with day‑to‑day administrative work. This is a hybrid administrative and office/facilities role for someone who is organized, proactive, and genuinely enjoys being the go‑to person who makes things happen.

You’ll be the on‑site face of our new commercial office building, greeting visitors, giving tours, and handling whatever the building needs, while also managing a steady stream of administrative tasks that keep the business moving: mail and deposits, subscription renewals, inbox triage, records cleanup, and shipping welcome packages and equipment. The right person is reliable, resourceful, and comfortable juggling priorities without dropping anything.

Administrative & Executive Support

• Monitor and triage shared inboxes (rmadmin@, admin@), routing messages to the right people and responding where appropriate
• Check and process incoming mail; deposit checks at the bank
• Manage software subscription renewals and maintain a renewal calendar
• Forward invoices and handle email deliverability tasks such as blacklist bypasses
• Roll out company email signatures using our in‑house signature generator
• Keep company records accurate and consistent across Quick Books and Asana
• Assemble and mail employee and client welcome packages
• Organize, package, and ship company equipment
• Order and restock office supplies; keep the office stocked and presentable
• Provide general administrative support to executives and staff (scheduling, document prep, data entry, and similar)

Office & Facilities

• Serve as the on-site point of contact for the building
• Give scheduled tours of the building to prospective tenants, guests, and visitors
• Schedule and coordinate building maintenance, repairs, and vendor visits
• Troubleshoot day‑to‑day building issues and elevate larger items as needed
• Receive deliveries, manage keys/access, and keep common areas tidy
• Act as a liaison with tenants, vendors, and service providers
• Pitch in on anything else that comes up around the office — this role rewards a "see it, handle it" mindset

Must Have:

• 2+ years of administrative, office coordination, or related experience
• Strong organization, follow‑through, and attention to detail
• Professional written and verbal communication skills
• Comfort with cloud‑based tools (Google Workspace, Slack, Quick Books, and Asana, or willingness to learn)
• Reliable and able to work on‑site in Madison, MS every business day
• Valid driver's license and reliable transportation for bank runs, mailing, and local errands
• Able to lift and move equipment and packages (occasional light physical work)
• Vanguard 401(k) with 100% match on the first 3% + 50% match on the next 2%
• 17 PTO days + 13 paid holidays (30 days total in 2026)
• Health insurance (50% of employee premiums covered)
• Optional dental and vision insurance
• Maternity and paternity leave

We value integrity, collaboration, and long‑term relationships. The right person will thrive in an entrepreneurial, fast‑paced environment, take ownership of their work, and enjoy being the reliable hub that keeps an office and a team running.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.