Executive Assistant

The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.

Join the Ole Miss Family — Build Your Legacy Here!

Department:

The Division of Student Affairs envisions a University of Mississippi where student success is sustained through strong systems of care, accountability, engagement, and partnership. Through this commitment, we prepare students for meaningful lives of leadership, service, and contribution beyond the university, while ensuring that faculty, staff, and community partners are supported and engaged in advancing shared excellence in learning, service, and discovery.

DSA advances the University of Mississippi’s mission by prioritizing student success and strengthening pathways and partnerships that serve students, faculty, staff, and communities. We advance well-being, access, and opportunity; uphold fairness, accountability, compliance, and integrity; and promote learning, development, and engaged scholarship. Through collaboration and engagement, we contribute to individual success and collective impact across Mississippi and beyond.

The Center for Community Engagement is the University of Mississippi’s dedicated unit focused on elevating, celebrating, and sustaining excellence in community engagement across all Colleges, units, and departments. We carry out this work using a highly collaborative work ethic that emphasizes co-creation and collaboration in project development and delivery. Our work relies on building and sustaining long term, mutually beneficial partnerships with community-based organizations in the Lafayette-Oxford-University (LOU) community.

Job Summary:

The Executive Assistant provides administrative and programmatic support to an executive, including calendar management, correspondence management, and presentation or report preparation. Disseminates executives views on policies or issues to internal stakeholders. Exercises judgment and discretion in performance of work in consultation with the Executive.

Job Description:

Schedules logistics and secures resources for meetings, conferences, and travel.

Serves as a first point of contact for individuals and groups, serving as the executives designee when appropriate.

Develops and prepares various communication and presentation materials for the executive.

Sends, receives, copies, and distributes communications to the appropriate entities, using judgment and discretion.

Job Responsibilities:

Examples of Work Performed:

Coordinates the daily operations of the department.

Completes departmental SAP and Workday requirements such as facility and telecommunications work orders and monthly budget reconciliation.

Corresponds with vendors to make purchases and reconcile invoices.

Prepares, tracks, and monitors accounts payable and receivable documents for the department.

Participates in the production, duplication, and distribution of various materials.

Assists in the preparation of agendas and routine office functions such as correspondence, calendar maintenance, meeting minutes production, procurement, travel, and property inventory.

Maintains timelines for job completion and monitors completion of tasks.

Collects payments and makes deposits, and prepares cash reports for the department.

Updates departmental website and digital signage, as needed.

Organizes and maintains financial and personnel files.

Posts events through the University event management program.

Assists with coordinating special projects for the office and other projects as assigned.

Performs similar or related duties as assigned or required.

Requirements for Application:

Candidates should submit a resume and cover letter that explain how their experiences and professional methods and interests align with the position.

Interested candidates are welcome to contact Cade Smith at cade to learn more about the position and its responsibilities, impacts, and working environment. You can also review the " Understanding the Role and Work "…