Business Operations Coordinator

The University of Mississippi — fondly referred to as Ole Miss —stands as a premier public research institution with a proud legacyof academic distinction. We are devoted to nurturing a vibrant,inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.

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Department of Student Housing

This position will provide administrative and operational support for Student Housing by coordinating staff hiring and student employment processes, supporting payroll and time-entry systems,managing office supply inventory, administering studentscholarships, assisting with year-end damage billing, and overseeing departmental contracts and Requests for Proposals(RFPs). This position will also serve as a liaison with campus partners, vendors and contractors to ensure efficient business operations, compliance with university procedures and effectivesupport of departmental initiatives.

In addition, this position will provide backup as needed for procurement processes.

• Coordinate full-time and student employee hiring processes forall Student Housing areas
• Assists with onboarding students including scholarshipprocessing
• Provide training and support for departmental time-entry systemand payroll systems.
• Manage office supply inventory and related purchasingneeds
• Assist with year-end damage billing process
• Assist areas with contracts and Requests for Proposals (RFPs),including drafting, editing, routing and coordinatingapprovals.
• Monitor contract spending, compliance, and expiration dates;advise department on renewals and terminations.
• Assist with procurement activities, competitive bidding, and purchasing procedures.
• Prepare and submit bids, RFPs, contracts, and required documentation to university and state entities, including IHL andITS.
• Assist with administrative tasks such as coordinating meetings,managing correspondence, and maintaining records and documentation.
• Assist with developing and monitoring departmental budgets,ensuring adherence to financial policies and procedures.
• Support strategic implementation efforts by collaborating with departmental stakeholders to align operational activities with organizational goals and priorities.
• Serve as a liaison between the department(s) and internal stakeholders, other departments, and external partners orvendors.
• Conduct research and analysis to provide recommendations on operational and administrative improvement opportunities.
• Assist in the development and implementation of administrative policies, procedures, and guidelines to ensure compliance and best practices.
• Coordinate and support departmental projects and initiatives,including tracking progress, facilitating communication, and ensuring timely completion.

Candidates must be able to manage their time, anticipate needs ofothers and work under tight deadlines often managing more than oneproject at a time.

Bachelor's (Required)

Relevant experience| 3 Years| Required

$51,604.80 - $77,396.80

Interview Requirements:
Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity toall qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment basedupon race, color, gender, sex, pregnancy, sexual orientation,gender identity or expression, religion, national origin,ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.