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Coordinator, Global Operations - Madison, NJ
Job in
Madison, Morris County, New Jersey, 07940, USA
Listed on 2026-09-25
Listing for:
Sotheby's International Realty
Full Time
position Listed on 2026-09-25
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Administrative Management, Business Administration -
Business
Office Administrator/ Coordinator, Administrative Management, Business Administration
Job Description & How to Apply Below
- Provide administrative support and documentation management for international operations and processes.
- Assist Global Operations and leadership teams with data management tasks, including creating and maintaining spreadsheets and updating internal systems on both an ad-hoc and scheduled basis.
- Manage communications sent on behalf of Global Operations and Servicing teams, ensuring consistency and brand alignment.
- Oversee internal, affiliate and company-owned distribution lists within the brand communication tool for global outreach lists to ensure accurate and timely communication.
- Edit and update content within the brand intranet tool for Global Operations and Servicing teams, ensuring information is current and accessible.
- Manage the At Your Service global operations inbox, including reviewing, responding to inquiries, and clearing messages promptly.
- Handle physical mail distribution sent to the Sotheby’s International Realty® office located in Madison, NJ.
- Coordinate all internal and external processes on a monthly and annual basis, working closely with Global Operations team and external vendors to ensure timely and accurate execution.
- Manage the help desk tickets assigned to the queue that is overseen by the Global Operations team.
- Responsible for scheduling meetings as needed.
- Responsible for creating presentations on behalf of the leadership team.
JOB DESCRIPTION
- Provide administrative support and documentation management for international operations and processes.
- Assist Global Operations and leadership teams with data management tasks, including creating and maintaining spreadsheets and updating internal systems on both an ad-hoc and scheduled basis.
- Manage communications sent on behalf of Global Operations and Servicing teams, ensuring consistency and brand alignment.
- Oversee internal, affiliate and company-owned distribution lists within the brand communication tool for global outreach lists to ensure accurate and timely communication.
- Edit and update content within the brand intranet tool for Global Operations and Servicing teams, ensuring information is current and accessible.
- Manage the At Your Service global operations inbox, including reviewing, responding to inquiries, and clearing messages promptly.
- Handle physical mail distribution sent to the Sotheby’s International Realty® office located in Madison, NJ.
- Coordinate all internal and external processes on a monthly and annual basis, working closely with Global Operations team and external vendors to ensure timely and accurate execution.
- Manage the help desk tickets assigned to the queue that is overseen by the Global Operations team.
- Responsible for scheduling meetings as needed.
- Responsible for creating presentations on behalf of the leadership team.
- Strong organizational and time-management skills with the ability to prioritize multiple tasks.
- Requires adaptability to shifting priorities and deadlines.
- Detail-oriented with a commitment to accuracy and quality.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Power Point, Teams).
- Proficiency in Google Workplace
- Quickly adapts to new technologies and platforms.
- Strong ability to work independently and collaboratively in a fast-paced environment.
- Medical, Dental, Vision, Short-term and Long-term disability benefits, AD&DD
- 401(k) savings plan with company match
- Paid Time Off to Include Holidays , Vacation Time, and Sick Time
- Paid Family & Paternity Leave
- Life Insurance
- Business Travel Accident Insurance
- All employees receive access to Linked In Learning
- Employee Referral Program
- Adoption Assistance Program
- Employee…
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