Supply Chain Coordinator

Responsibilities

• Responsible for the accurate entry, proofing and maintenance of all purchase order shipment confirmations (cargo record entry) prior to handoff to the import clearance team
• Receive, organize, and manage purchase order packing lists and COAs on company shared digital folders for easy access and reference
• Enforce supplier compliance to provide ISF information, packing list and commercial invoice 72 hours prior to shipment departure for purchases from foreign suppliers (24 hours for domestic suppliers to provide packing list)
• Responsible for the entry, proofing, and maintenance of all production and best before dates cargo and lot records
• Monitor open PO/shipping instructions to identify any that are late and elevate as needed with the supplier and buyer
• Coordinate with logistics for any transportation related challenges
• Assist in the review and approval of supplier invoices
• Manage exception reports associated with inventory (inventory aging, expiring lots, allocation holds etc) for distribution amongst the buyers
• Provide Customer Service and Sales teams COAs and other supplier certificates as needed
• Additional duties as assigned

• Associates degree, working toward a degree or equivalent experience required
• Strong analytical skills
• Proficient skills in Microsoft Office applications especially excel
• Excellent verbal and written communication skills
• Demonstrated success in problem solving

Demonstrates strong analytical skills and proficiency in Microsoft Office applications, particularly Excel, to manage purchase order documentation and supplier compliance effectively. Capable of coordinating logistics and providing exceptional customer service while maintaining accurate records and reports.

• Analytical Skills
• Microsoft Excel Proficiency
• Supplier Compliance Management
• Inventory Management
• Customer Service

• Purchase Order Management
• Cargo Record Entry
• Production Date Maintenance
• Exception Reporting
• Invoice Review and Approval

• Verbal Communication
• Written Communication
• Problem Solving

• Supplier Compliance
• Packing List
• Commercial Invoice
• ISF Information
• Logistics Coordination

• Microsoft Office