Accounting Coordinator

## Accounting Coordinator Apply locations:
Truax Campus (Madison) time type:
Full time posted on:
Posted Yesterday job requisition :
R0005842##
** Current Madison College employees
** must apply to the internal career site by logging into Workday
** Job Posting Date:
** July 1, 2026
** Final date to receive applications:
**** Salary Information:**$21.23 - $25.12  (For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement.)
** Department:
** Financial Operations-Accounting
*
* Job Description:

** Financial Operations at Madison College is seeking an
** Accounting Coordinator**. This position provides financial transaction and account support by managing third-party billing, accounts receivable, and student financial transactions to ensure accurate processing and compliance with institutional and regulatory requirements.

The
** Accounting Coordinator
** will be responsible for maintaining sponsor authorizations, processing sponsored tuition and fee charges, preparing invoices for federal, state, and other sponsoring agencies, reconciling general ledger accounts, processing deposits and chargebacks, and resolving financial discrepancies.

Success in this role requires knowledge of accounting principles, third-party billing, accounts receivable, and policies governing student financial accounts. The ideal candidate will demonstrate strong attention to detail, the ability to analyze financial information, manage multiple priorities, meet deadlines, and accurately resolve billing and account concerns in a fast-paced environment.
** Position Details:**
* *
* Schedule:

** This is a full-time position, 40 hours per week, 52 weeks out of the year, with standard hours Monday through Friday, 8:00am – 4:30pm. This position offers a hybrid work option with 2-days in office and 3-days remote, subject to change in accordance with Madison College policy.
* ** Benefits:
** Madison College offers an excellent benefits package including vacation, holidays, health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS). We also offer tuition reimbursement and professional development funds to support your growth.
* Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the communities we serve, address challenges, and develop innovative solutions. Come be part of our great team!
* This position will be open until filled with the first review date of
** July 13,2026 at 11:59 pm**. After this date, the recruitment may close without further notice.
** Required Documents (2):
*** Resume* Cover Letter Failure to include these documents by the first consideration date will result in the disqualification of your application.
** Accountabilities:
*** Maintains accurate third-party billing records by entering and tracking sponsor authorizations in the student financial system to ensure timely processing and compliance.
* Processes tuition and fee transactions by transferring sponsored student charges to appropriate receivable accounts ensuring financial accuracy and proper account management.
* Prepares and submits third-party invoices to federal, state and other sponsoring agencies facilitating timely payments and reconciliation of accounts.
* Monitors and reconciles third-party general ledger accounts to maintain financial integrity and resolve discrepancies.
* Responds to inquiries from sponsors and internal staff regarding third-party invoices providing accurate information and resolving billing concerns.
* Processes invoices and deposits for general receivable accounts and chargebacks to ensure accurate financial documentation and reporting.
* Verifies and assists in preparing daily deposits for submission to the bank ensuring compliance with financial policies and procedures.
* Supports students by responding to general account inquiries via phone and email providing guidance on account balances, billing and financial policies.
* Performs other related duties within the scope of the position as required…