Accounts Payable Specialist

Our client is an organization in the Madison area looking for a Accounts Payable Specialist . Our client is looking for someone with 2+ years of accounts payable experience, excellent attention to detail, and the ability to work efficiently in a fast-paced environment.

The Accounts Payable Specialist will be responsible for, but not limited to, the following:

• Process high-volume vendor invoices accurately and efficiently while ensuring compliance with company policies and procedures.
• Review invoices, match purchase orders and receiving documentation, and resolve discrepancies with vendors and internal departments.
• Prepare and process weekly check runs, ACH payments, wire transfers, and other electronic payments.
• Reconcile vendor statements and research outstanding invoices or payment issues.
• Maintain vendor records, including new vendor setup and updates to existing vendor information.
• Respond to vendor inquiries and resolve payment-related questions in a professional and timely manner.
• Assist with month-end and year-end closing activities, including accruals, reconciliations, and reporting.
• Prepare and maintain accounts payable reports and supporting documentation for audits.
• Monitor aging reports and ensure timely processing of invoices to maximize vendor relationships and available discounts.
• Support process improvement initiatives and assist with accounts payable system enhancements and special projects.
• Cross-train with other accounting functions and provide backup support as needed.

The Accounts Payable Specialist will possess the following:

• Associate's degree in Accounting, Finance, Business, or a related field preferred.
• 2+ years of accounts payable or related accounting experience required.
• Strong understanding of accounts payable processes, invoice matching, and payment processing.
• Experience working with ERP or accounting software and proficiency in Microsoft Excel.
• Excellent organizational skills with strong attention to detail and accuracy.
• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills with the ability to interact professionally with vendors and internal stakeholders.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.