Accounts Payable Clerk

Position: Accounts Payable Clerk
Status: Full-Time
Schedule: Monday - Friday (40 hours per week)
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Position Summary:
At Wisconsin Illinois Senior Housing, Inc. (WISH) the Accounts Payable Manager is responsible for accurate and timely processing of Vendor invoices and payments. The Accounts Payable Manager assists in the monthly and yearly accounting close process. This role effectively interacts with facility leadership and staff while maintaining confidentiality and professionalism.
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• Flexible health insurance plan options
• Dental and vision coverage
• Company-paid life insurance
• 401(k) with employer match
• Generous paid time off and flexible scheduling
• Tuition reimbursement and continuing education
• Employee Assistance Program (EAP)
• Referral bonuses and employee discounts
• Early wage access

* Benefits vary by employment status (Full-time, Part-time, PRN)*

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• Review, verify, code, and process invoices for accuracy, proper authorization, and compliance with company policies
• Ensure all expenses are reflected in the monthly financial statements by entering all bills and/or making journal entries.
• Investigate and resolve discrepancies with Vendors related to payments or invoice-related inquiries.

• Prepare and process payments, including checks, ACH, and other methods.

• Reconcile monthly statements with Vendors
• Assist with month-end and year-end closing processes by preparing necessary reports and reconciliations on a timely basis based on the close schedule.
• Maintain accurate records and documentation for audit purposes.
• Reconcile Bank statements (where applicable) on a timely basis based on the close schedule.

• Ensure adherence to internal controls, company policies, and financial regulations.
• Identify opportunities to streamline processes and improve operational efficiency.

• Obtaining necessary signatures, deposit and posting of cash receipts
• At least weekly posting of resident trust activity, with account balance information available to residents during normal business hours.
• Verification of resident trust to ensure a negative cash balance does not occur.
• Monthly interest allocation of resident trust accounts.
• Quarterly resident trust statements to resident/responsible party.

• Obtaining necessary signatures, deposit and posting of cash receipts
• At least weekly posting of resident trust activity, with account balance information available to residents during normal business hours.
• Verification of resident trust to ensure a negative cash balance does not occur.
• Monthly interest allocation of resident trust accounts.
• Quarterly resident trust statements to resident/responsible party.

• Makes a good first impression by projecting a positive attitude; greets residents, guests and staff warmly.
• Returns phone calls/emails and resolves issues within a timely manner.
• Identifies account payable problems before they become issues.
• Addresses needs, concerns and inquiries for staff and vendors in a timely manner.
• Provides and communicates timeframe and status to staff and vendors.

• Minimum 2-year degree or 2 years of experience in accounts payable.
• Experience working with accounting software (preferably Sage Intacct) and Microsoft Excel.
• Excellent communication and organizational skills.
• Professional discretion.
• Detailed oriented.
• Able to perform assignments with minimal supervision.
• Demonstrates effective communication and problem-solving skills.

• Initial contact within 1–2 business days
• 1–2 interviews with leadership
• Streamlined electronic onboarding
• Structured orientation and ongoing leadership support

Wisconsin Illinois Senior Housing, Inc. (WISH) is a nonprofit organization dedicated to providing compassionate, high-quality care across a continuum of services, including skilled nursing, rehabilitation, assisted living, memory care, and home health.

Do the Right Thing | Foster Positive Relationships | Be Committed | Be Innovative | Coach, Guide, and Lead

All qualified applicants will receive consideration for employment without regard to protected status.