Payroll Specialist

Job Details

Level: Experienced

Location:

Corporate - Madison, WI 53718
Position Type:
Full Time
Education Level: 2 Year Degree

The Payroll Specialist is responsible for processing accurate and timely payroll for approximately 1,000+ employees across multiple states. This role supports weekly payroll processing for bi-weekly North and South pay cycles, ensuring compliance with wage and hour laws, benefits deductions, and internal controls. The Payroll Specialist serves as the primary point of contact for payroll-related inquiries and partners closely with Operations, Accounting, and Human Resources.

Excellent benefits offered.

• Manage and process bi-weekly payrolls for hourly, salaried, and commissioned employees.
• Review and validate timecards, overtime, commission and pay differentials.
• Process off‑cycle payrolls, bonuses, commissions, and final pay.
• Ensure payroll deadlines and cutoff schedules are met.
• Ensure proper audit systems are in place to account for accurate pay and benefit changes.
• Process payroll changes including new hires, terminations, internal transfers, garnishments, tax levies, child support orders, manual checks, leave requests, and various payroll deductions.
• Generate routine reports relating to payroll, time, paid leave, etc.
• Manage and maintain payments for employee cash reimbursements and expense reports for credit card reconciliation.
• Evaluate process and reporting improvements as needed.
• Problem solve and respond to employee payroll questions.
• Assist with W‑2 questions and corrections.
• Prepare payroll, headcount, overtime, and turnover reports.
• Partner with Operations on timekeeping accuracy.
• Escalate payroll issues and risks to leadership.
• Maintain confidentiality and professionalism at all times.
• Other duties as required.

• Associate’s degree in Business or a related field;
  Bachelor’s degree is preferred.
• Five years of applicable experience managing the payroll process; multi-state experience is preferred.
• Experience processing payroll for 500+ employees preferred.
• Strong knowledge of wage & hour laws.
• Experience with complex pay cycles and variable compensation.
• Proficiency with HRIS/payroll systems (ADP, UKG, Paycom, Paylocity, etc.).
• High attention to detail and confidentiality.
• Excellent proficiency in MS Office (solid Excel skills is a must).
• Ability to organize and prioritize tasks to meet strict deadlines.
• Strong verbal, written, and interpersonal communication skills.
• Ability to manage multiple tasks while paying close attention to detail.
• Strong personal integrity, confidentiality, and discretion.

• Ability to sit, stand, bend, kneel, stoop and lift/move up to 50 lbs. on a regular basis.
• Ability to work in an environment that includes 8–12‑hour days, and flexibility to extend working hours when necessary.