Administrative Assistant III

Current Employees:
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This position provides administrative program support to the leadership of the Department Neurological Surgery. It tracks, prioritizes, organizes, and completes multiple ongoing projects in various stages of progress. It also assists the department leadership in administrative affairs including budgeting, HR, payroll, and financials.

School of Medicine and Public Health, Department of Neurological Surgery, Administration Operational Area.

The starting hourly wage is $26.02 per hour; negotiable based on experience and qualifications. Benefits include vacation, holidays, sick leave, competitive insurances, and retirement benefits.

• At least one year of related experience.
• Excellent interpersonal, human relations, verbal and written communication skills.
• Courteous, responsive, and service oriented.
• Ability to work cooperatively to coordinate multiple projects and demonstrate independent decision-making.
• Considerable experience and proficiency in PC software such as Microsoft Word, Excel, Access, Outlook, and calendar software; computer databases and spreadsheets.

• At least two or more years of related experience.
• Knowledge of UW Health and School of Medicine and Public Health policies and procedures.
• Knowledge of HIPAA requirements, ability to maintain confidentiality and use discretion.
• Intermediate transcription skills.

• High School Diploma preferred.

• Develops, implements, and maintains methods and organizational systems for electronic/physical records related to work operations according to established policies and procedures.
• Provides HR administrative support.
• Answers reimbursement or travel questions and provides information based on materials and standards; reviews transaction processing internal controls and recommends policies and procedures.
• Audits or reconciles original purchase documents with payments.
• Audits or processes advanced transactions and assigns funding codes per established rules, regulations, and policies.
• Serves as a primary point of contact for individuals and groups, providing organizational information via phone, in person, and through other communication mediums.
• Prepares and audits complex records, edits documents, and reviews work done by others.
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations.
• Develops, sends, receives, copies, and distributes communications to the appropriate entities according to policies and procedures.

For the best experience completing your application, we recommend using Chrome or Firefox as your web browser. To apply, select either “I am a current employee” or “I am not a current employee” under Apply Now, and upload your application materials. The application has one attachment field; upload all required documents as a single file or multiple files in the same area:
Cover letter and Resume.

Your cover letter should address how your training and experience align with the required and preferred qualifications. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.

University sponsorship is not available for this position. You must provide proof of work authorization and eligibility to work in the United States on or before the effective date of appointment. This position requires continuous work eligibility.

The department will not be able to support a request for a J-1 waiver. If pursuing a waiver, neither UW nor UWMF will reimburse legal or waiver fees.

KaBao Chang, kchang
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Relay Access (WTRS): 7-1-1. See  for further information.

Diversity is a source of strength, creativity, and innovation. UW-Madison values the contributions of every person and is committed to diversity in teaching, research, outreach, and service. The University is an Equal Opportunity Employer. Qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran. For more information, visit the Human Resources Workplace Poster website.

Accommodation requests for the hiring process can be directed to the Divisional Disability Representative. Employment may require a criminal background check and references may be asked to answer questions regarding misconduct. The University will not disclose identities of applicants requesting confidentiality, except for the successful candidate. The Annual Security and Fire Safety Report contains campus safety and disciplinary policy information;

UW-Madison can provide a paper copy upon request.