Temporary Event Coordinator

Description

We are seeking a highly organized, detail-oriented Temporary Event Coordinator to support the planning and execution of the World Credit Union Conference, a large-scale international event. This role is ideal for an event-focused professional who thrives in fast-paced environments, enjoys managing logistics, and excels at coordinating details behind the scenes. This is a unique short-term opportunity to gain hands‑on experience supporting a global conference from planning through on‑site execution, including international travel to Australia with the conference team.

You must reside in WI, DC, TX, OR.

• Assisting with conference registration processing and maintaining accurate attendee records
• Communicating professionally and promptly with conference participants and responding to inquiries
• Preparing and issuing visa invitation letters for international attendees
• Generating invoices, purchase orders, and tax receipts
• Supporting scheduling and coordination of speaker calls, internal meetings, and vendor communications
• Assisting with conference logistics, including shipping, supply orders, and sponsorship fulfillment
• Monitoring and engaging conference attendees across designated social media platforms
• Tracking day‑tour registrations, attendance, and related policies
• Creating and maintaining weekly registration reports and key conference metrics
• Attending team meetings and preparing meeting notes and summaries
• Proofreading conference‑related communications and materials for accuracy and clarity
• Maintaining organized, accurate, and confidential records in registration and reporting systems
• Providing pre‑event and on‑site conference support to ensure smooth event operations
• Performing general administrative and office support duties as needed

• Enjoy event coordination and working toward firm deadlines
• Bring a strong customer‑service mindset and remain professional under pressure
• Communicate clearly and confidently, both verbally and in writing
• Are highly organized, detail‑oriented, and comfortable juggling multiple priorities
• Adapt quickly in fast‑moving, deadline‑driven environments
• Are dependable, professional, and follow through on commitments
• Work well independently and collaboratively as part of a team

• Experience in event coordination, conference support, event planning, or office administration preferred
• Fluency in English (spoken and written) required; additional languages strongly preferred
• Strong writing, editing, and proofreading skills
• Excellent organizational and time‑management abilities
• Basic math skills, including percentages, totals, and invoicing
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

• Primarily office‑based with on‑site conference and event‑related responsibilities
• Periods of sitting, standing, walking, reaching, and talking
• Occasional lifting of up to 25 pounds
• Moderate noise levels and varied environments during live events

• 10 days of international travel, including attendance at the World Credit Union Conference in Australia