Athletic Bands Student Coordinator

The UW Mead Witter School of Music seeks an experienced administrative assistant to help manage the scheduling logistics of our athletic pep band and community gig performances. The incumbent in this position can expect the following duties:

• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

• Positive, helpful, customer service-oriented approach to working with faculty, staff, students, and other stakeholders across the school, the university, and outside the UW System.
• Demonstrated ability to prioritize workload, manage multiple projects and deadlines effectively, follow through on tasks, and work unsupervised.
• Previous experience working with a large, complex performing ensemble.
• Proficiency with Google Workspace and various other computer applications.
• Excellent written and verbal communication skills.
• Previous experience managing budgets and billing within an organization.