Executive Assistant

Current Employees:
If you are currently employed at any of the Universities of Wisconsin, log in to Jobs Hub to apply through the internal application process.

This position provides direct, high-level administrative support to multiple associate deans in the College of Agricultural and Life Sciences (CALS) and provides program-level and office support for the CALS Office of the Dean and Director to ensure smooth and efficient operations.

The position will involve independently coordinating, scheduling, and maintaining the associate deans' electronic calendars, organizing and staffing committee meetings, and providing programmatic support to the associate deans and to the office. The position will serve as a point of contact for the associate deans and the office and will use discretionary judgement to independently respond to inquiries. This position requires a strong communicator with proven interpersonal skills, who can establish and maintain effective working relationships and exhibit a customer service-oriented attitude in interactions with visitors, faculty, staff, and students.

The individual in this position will be privy to sensitive discussions at the senior leadership level, and as such, must appropriately ensure confidentiality in all interactions.

A successful candidate will thrive in a fast-paced office environment, manage multiple tasks, and adapt to changing priorities. An ideal candidate should be able to take initiative while exercising good judgement and discretion and have a track record of being able to work both independently and as part of a team. Ideally, this individual will be able to use their strong attention to detail, and familiarity with a wide array of office tools, to approach administrative tasks with a solutions-oriented mindset.

Previous executive assistant experience is not required.

• Develops and facilitates communications of varying complexity between various internal and external stakeholders
• Compiles, screens, and evaluates correspondence and reports and recommends actions
• Monitors budgets and reviews and approves expenditures
• Schedules logistics for meetings, conferences, and travel and organizes schedules for a college or division leadership position
• Manages the organization, auditing, security, and confidentiality of records and files

• Providing administrative support to internal and external customers and stakeholders (e.g., responding to inquiries, technical support, ensuring follow-up and follow-through, planning and support for visitors, adaptability, communicating with program participants)
• Organizational and time-management skills that include multi-tasking, prioritizing, and meeting deadlines. Include the methods you apply and/or the approach you take to manage your time
• Experience using email, word processing, spreadsheets, databases, Google suite (sheets, docs). Describe the tasks you've performed using the software
• Calendar management (planning, organizing, and coordinating the schedules of others)
• Scheduling, coordinating, and communicating with participants for in-person and virtual meetings (Teams, Zoom, Doodle, etc.). Describe the depth of your experience using meeting polls and scheduling platforms

• Managing travel arrangements
• Event planning (e.g., budget; agenda; develop content; prepare materials)
• Monitoring expenditures, purchasing, and budget management

• Criminal Background Check may be required
• 1-year Evaluation period may be required

Partial Remote. The selected candidate may work from a remote location up to 2 days per week.

Regular hours are 8:00am - 4:30pm, Monday through Friday. Occasional nights and weekends may be required for this position.

Compensation: The anticipated salary range for this position is $60,000 - $70,000. However, final salary will depend on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Additional benefits information can be found at: https://(Use the "Apply for this Job" box below)./

Associate's Degree - Preferred

To apply for this position, please click on the "I am a current employee" button or "I am not a current employee" button under Apply Now
. You will be prompted to upload the following documents.

• Cover Letter
• Resume

Please note, there is only one attachment field. You must upload all your documents into the one attachment field.

Finalists will be asked to provide contact information (phone and email) for three references, one of which must be a current or former supervisor. References will not be contacted without prior notice.

It's important that your cover letter and resume reflect your experience for this position related to the Qualifications section. Your application materials will be used during our evaluation to…