Athlete Administration Coordinator

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Job Category:Academic Staff Employment Type:Regular Job Profile:Administrative Specialist Job Summary:

The Athlete Administration Coordinator is a key support role within the University of Wisconsin Athletics Department, providing operational, administrative, and strategic assistance to the Deputy AD | COO – General Manager and Directors of Athlete Administration. This position supports the day-to-day execution of athlete administration functions, including revenue share tracking, contract administration logistics, athlete and agent communications, and coordination with various stakeholders.

The coordinator plays a critical role in ensuring processes are organized, compliant, timely, and aligned with departmental strategy, while supporting high-level decision-making in a fast-paced, evolving environment.

The Athlete Administration Coordinator will have the primary responsibilities set forth below:

Provide operational, administrative, and analytical support to the Deputy AD | COO – General Manager and Directors of Athlete Administration in the execution of athlete administration strategy, including:

• Coordinate across sport programs and athlete administration staff to ensure alignment and execution
• Assist with tracking, maintaining, and updating sport-specific revenue share and cap-related data and documentation
• Ensure accuracy and timeliness of data entry within university systems and internal tracking tools
• Support consistent application of revenue share policies, procedures, and compliance requirements
• Conduct background research and compile comparative or market data to support planning and decision-making
• Assist with implementing and refining processes, systems, and workflows as athlete administration evolves
• Prepare summaries, trackers, and briefing materials to support leadership decision-making
• Support scheduling, meeting preparation, follow-ups, and documentation related to athlete administration initiatives

Support the administration of revenue share contracts and serve as an operational resource for athlete and agent-facing processes, including:

• Assist with contract preparation, coordination, distribution, tracking, and execution across multiple sports
• Manage contract timelines, workflows, and documentation to ensure deadlines and compliance requirements are met
• Maintain organized records, templates, and process documentation related to athlete contracts
• Coordinate with internal stakeholders to support contract processing and payments
• Support onboarding of incoming student-athletes related to athlete administration systems and requirements
• Maintain and update agent databases, contact lists, and communication logs
• Support the development of communication materials, guides, and resources for athletes and agents

This position may also perform other duties as assigned in support of the Deputy AD | COO – General Manager and athlete administration operations.

• Serves on committees and attends meetings, representing the interests of the unit or program
• Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
• Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
• Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
• Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success

The minimum starting salary will be $48,107, but is dependent on the selected applicant's qualifications and experience.

Employees in this position can expect to receive benefits such as:

• Generous vacation, holidays, and paid time off
• Competitive insurances…