Office Manager

Saiki Design, Inc. is a landscape architecture firm based in Madison, Wisconsin. Now in our 37th year, we are a small, collaborative practice known for thoughtful design, client retention, and a supportive office culture. We are seeking a part-time office manager to support day-to-day office operations and financial administration.

This position is ideal for someone looking for steady, flexible, part-time work in a professional environment. As a small organization, our operational needs are straightforward, and we are happy to train the right person on our systems and processes. If you are interested in applying, please see instructions under '

How to Apply

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• Flexible hours
• Collegial work environment
• Competitive hourly wage
• Stable, long-established firm
• Training and support as needed

• Office management, bookkeeping, and/or full-cycle accounting experience
• Familiarity with Quick Books and Billquick (or similar accounting software)

• High attention to detail and accuracy
• Strong working knowledge of Generally Accepted Accounting Principles (GAAP)
• Excellent organizational skills
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• Ability to manage and prioritize time-sensitive tasks
• Ability to learn and adapt to new workflows and technologies
• Anticipates needs and takes initiative to keep the office running smoothly

• Accounts payable: verify, enter, schedule, and process vendor invoices
• Accounts receivable: prepare invoices, verify, enter, and monitor customer accounts
• Monitor and manage cash flow to support operational needs
• End-to-end payroll processing
• Process and pay taxes
• Coordinate with accountants
• Perform month-end and year-end account reconciliations
• Prepare and review financial statements
• Ensure confidentiality and proper handling of all financial information
• Order and manage office supplies
• Maintain organized digital and physical files
• Support HR and benefits administration
• Coordinate and maintain compliance documentation in collaboration with consultants and vendors
• Provide general administrative support to the team as needed
• 24-28 hours per week
• Hourly pay is commensurate with position requirements
• Flexible schedule, ideally within weekday 8:00AM-6:00PM normal business hours
• In-person with flexibility to work remotely on occasion

• Abbie Moilien, Managing Principal, by email at connectign