Equipment Maintenance & Parts Support Coordinator

Equipment Maintenance & Parts Support Coordinator page is loaded## Equipment Maintenance & Parts Support Coordinator locations:
Madison, WItime type:
Full time posted on:
Posted 2 Days Agojob requisition :
JR100208
*
* Job Description:

**** Key Responsibilities
**** Parts & Inventory Support
*** Maintain accurate parts inventory through stocking, labeling, and organization
* Order routine parts and consumables, monitor stock levels, and coordinate with vendors
* Receive shipments, verify accuracy, and ensure proper documentation
* Build and maintain Preventive Maintenance (PM) parts kits with required components
* Process parts returns, warranty claims, and core exchanges
** Work Order & Maintenance Coordination
*** Assist in generating, updating, and closing work orders accurately and on time
* Ensure parts usage and labor are properly captured within work orders
* Track repair requests and prioritize based on urgency and operational impact
* Support PM planning by maintaining schedules aligned with equipment usage and shop capacity
** Systems, Data & Documentation (E360 Focus)
*** Enter and maintain accurate equipment data in E360 system
* Update equipment meters to support PM and lifecycle tracking
* Scan, upload, and organize documents to ensure complete, accessible records
* Code maintenance invoices for approval and accurate accounting
* Generate basic reports on parts usage, maintenance activity, and costs
** Collaboration & Shop Support
*** Work closely with Shop Supervisor, Service Manager, and Parts leadership
* Serve as primary point of contact for parts and maintenance documentation
* Support mechanics by ensuring parts, information, and documentation are readily available
** Qualifications & Skills
*** Strong written and verbal communication skills
* High proficiency in Microsoft Excel (formulas, data management, reporting)
* Elevated comfort with computer systems; HCSS E360 experience strongly preferred
* Exceptional attention to detail for data entry, inventory tracking, and documentation
* Strong organizational skills with ability to manage multiple priorities
* Ability to work effectively in office and shop environments
* Willingness to become an E360 power user
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