Assessment Hybrid Civil Technician-Lister

The City of Madison Assessor's Office is seeking a detail‑oriented and motivated individual to join our Assessment team as a Hybrid Civil Technician–Property Lister. This is responsible entry level technical and administrative work in the support of City assessment services and land data coordination. The Hybrid Civil Technician-Property Lister maintains parcel information and land records, focusing on the ownership records of real estate and is a “Land Information (Record) Custodian” of the information used to create the assessment rolls that underlie the entire taxation process.

The Hybrid Civil Technician-Property Lister assists with technical work in providing field and office support services to property appraisal and assessment staff. This includes confirming data such as measurements in the field to ensure coded characteristics of property are accurate, maintaining property records, and providing assistance to Property Appraisers as needed.

Work is structured to provide career advancement to Civil Technician 2 as the employee gains the skills necessary to function independently. Work is performed under the general supervision of the Assessment Business Systems Manager and Assessment Operations Manager.

* On‑site position through the probation period with hybrid scheduling available upon completion of probation.

* Flexible schedule supported between 6:00 a.m. and 6:00 p.m. within a 38.75‑hour work week.

• Determine owner's name and mailing address from recorded documents located in the grantee/grantor tract index, Dane County tract database program (Laredo, Lynx).
• Conduct title searches, process documents, verify data against previously recorded documents, and record discrepancies.
• Update parcel numbers through the Wisconsin Department of Revenue Electronic Transfer Return System (eRETR).
• Learn to write and interpret legal descriptions.
• Assist with reviewing sales of commercial and residential classed properties.

• Process land divisions: splits, combinations, new plats, certified survey maps, annexations, condominiums and street vacations; compute the square footage of parcels and assign parcel numbers.
• Ascertain statutory classification of assessment based on use, use code type, lot type, school district and Tax Incremental Finance (TIF) district for new parcels.
• Process recorded documents including condominium documents, leases and other recorded legal documents, to maintain the assessment data for new and existing parcels.
• Create Computer Aided Drawings (CAD) of residential new construction, additions, and alterations to existing drawings.
• Under direction, compute and document partial percentages of buildings that are incomplete at the end of the assessment year.
• Use Geographic Information System (GIS) tools and other available tools to confirm data and update records.
• Process building permits for residential properties in agency software.

• Assist as department liaison for inquiries from Dane County Land Regulations and Records, Dane County Treasury, Dane County Register of Deeds, City of Madison Engineering, Planning and Development and Real Estate Departments.
• Perform related work as assigned.

• A detail‑driven record keeper who can accurately maintain parcel, ownership, and land‑information data that support the City’s assessment and taxation processes.
• A technically curious learner comfortable working with digital land‑record systems, property data, and basic mapping or measurement tools.
• A reliable field and office support partner who can verify property characteristics, assist appraisers, and ensure data accuracy through both onsite and administrative work.
• A strong communicator and collaborator who can work effectively with assessment staff, property owners, and internal partners.
• A motivated professional interested in developing technical skills and progressing to Civil Technician 2 through structured on‑the‑job learning.

Employees may be eligible for loan forgiveness through the Public Service Loan Forgiveness Program.

Minimum qualification…