Front Desk Coordinator

Overview

The Front Desk Coordinator provides general administrative support for the entire corporate office. They will perform various clerical and organizational tasks for multiple departments.

• Maintain various calendars, schedule meetings, prepare agendas and activities.
• Answer multi-line telephone, provide information to callers, take messages and transfer calls.
• Order and maintain proper inventory of office supplies and furniture.
• Provide oversight and, at times, bookings of travel arrangements on our digital travel booking platform for internal and external parties.

• Routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files.
• Greet customers and guests, handle their questions and concerns quickly, efficiently and professionally.
• Assist in travel coordination throughout the travel booking platform.
• Plan, supervise and coordinate all meetings and catered functions.
• Make copies of correspondence and other materials.
• Prepare, send out and distribute daily mail.
• Operate various office equipment and systems such as copiers, fax and postage machine, labeling software, and others.
• Maintain a clean, organized reception area, conference rooms and kitchens.
• Support general office operations and administrative tasks as needed.
• All other duties as assigned.

• High School Diploma required;
  Associate’s or Bachelor’s Degree preferred.
• 3-5 years of administrative assistant experience preferred, ideally at the executive level.
• Proficiency with Microsoft Word, Excel, PowerPoint and Internet; ability to create and maintain databases and complex spreadsheets.
• Resourceful self-starter who can work independently and on multiple projects simultaneously with the ability to handle interruptions well.
• Absolute integrity, sound judgment and ability to maintain a high degree of confidentiality.
• Highly analytical and accurate with excellent attention to detail.
• Good organizational and time management skills; ability to meet deadlines with appropriate attention to detail in a fast-paced, highly dynamic environment.
• Strong oral and written communication skills; comfortable speaking in front of groups.
• Strong customer focus and ability to build relationships internally and externally with a focus on meeting or exceeding service expectations.

Office environment. Ability to sit, stand, bend, stoop and lift/move up to 50 lbs. on a regular basis.

• Customer Focus:
  Actively look for ways to identify customer needs and address those needs efficiently and effectively.
• Communication – Visual and Verbal:
  Listen, speak and signal so others can understand. Communicate in spoken English well enough to be understood by others.
• Teamwork:
  Work cooperatively in a professional demeanor to complete work assignments.
• Health, Safety, and Security:
  Recognize and mitigate safety hazards including hazardous materials, environmental hazards, and accident conditions on a construction site. Follow appropriate security procedures.
• Scheduling and Coordinating:
  Make arrangements that fulfill all requirements as efficiently and economically as possible.
• Problem Solving/Decision-making:
  Be open to change and a considerable variety in the workplace. Understand the importance of learning new information for future problem solving and decision making.
• Adaptability and Lifelong Learning:
  Be open to change and a considerable variety in the workplace. Understand the importance of learning new information for future problem solving and decision making.