Medical Education Office Administrative Assistant

Medical Education Office Administrative Assistant

$26.02 per hour; negotiable based on experience and qualifications.

sick time

United States, Wisconsin, Madison

May 27, 2026

The UW School of Medicine & Public Health's Medical Education Office is responsible for the curriculum and assessment of the MD Program and is seeking an Administrative Assistant to work as part of a dynamic team of faculty and staff. The Administrative Assistant provides comprehensive and complex administrative support for the office including managing the calendar of the Associate Dean for Medical Education, coordinating the Educational Policy and Curriculum Committee (EPCC) and its subcommittees or task forces, participating in planning groups and contributing to the administrative support of various activities and events.

This position must establish and maintain effective working relationships with faculty, staff, students, and external constituents. Highly effective interpersonal and communication skills and the ability to prioritize and manage multiple tasks are critical for success.

• Outstanding oral and written communication skills
• Ability to take the lead in problem solving
• Ability to contribute to project/work planning, including overseeing progress, tracking deadlines

• Provide the Associate Dean for Medical Education with a broad range of executive support in the areas of calendaring, meeting coordination and proactive schedule management.
• Coordinate and support leadership team meetings and the EPCC and its subcommittees and task forces. Compile topics/issues for the committee from a variety of sources and develop draft agendas for review by committee chairs; manage meeting logistics; prepare and maintain records of minutes and other documents, track action items and ensure follow through.
• Participate in planning groups for events like Medical Education Day and student engagement activities.
• Utilize purchasing card for administrative related expenses, ensuring compliance with policies and procedures.

• This position is full or part-time, 80% - 100%.
• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non‑campus work location.
• The work schedule is flexible and will be determined at the time of hire.
• Terminal, 24 month appointment.
• This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding.

• Schedule logistics and secure resources for meetings, conferences, travel, and work unit operations.
• Develop, implement, and maintain methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures.
• Develop, send, receive, copy, and distribute communications to the appropriate entities according to established policies and procedures.
• Prepare and audit complex records, edit documents, and review work performed by others.
• Serve as a primary point of contact for individuals and groups, provide organizational information via phone, in person, and through other communication mediums.

Department:
School of Medicine and Public Health, Office of Academic Affairs, Medical Education - Administrative

The starting hourly wage is $26.02 per hour; negotiable based on experience and qualifications. Employees in this position can expect generous vacation, holidays, sick leave, competitive insurances, savings accounts, and retirement benefits. For more information, refer to the campus benefits webpage.

• Three or more years in an administrative or executive assistant role, including providing direct support to professional and/or executive level employees.
• Experience in coordinating complex meetings and managing busy calendars.
• Experience in coordinating and supporting committees.

• Project management/coordination experience.
• Experience preparing, formatting, and/or editing written materials.
• Proficiency with meeting-related technology such as Microsoft Outlook, Microsoft Office Teams, Zoom, Doodle, AI tools.
• Experience with expense purchasing/reconciliation.

H.S. diploma preferred minimum.

Employees may receive generous vacation, holidays, sick leave, competitive insurances, savings accounts, and retirement benefits.

University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. Employment may require a criminal background check. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in…