Executive Assistant - Marketing; Hybrid: Madison, WI

Job Purpose

This position, under direct supervision, plan, organize and implement administrative activities for multiple assigned members of senior management. Act in a confidential capacity regarding employee relations, labor relations, compensation, staffing and various other corporate activities. Remain flexible to change in working with projects/assignments/tasks and align priorities as needs arise, in conjunction with senior management’s priorities.

• Assist in management of senior management calendars and activities to allow senior manager(s) to achieve corporate/divisional objectives.
• Provide assistance in development of agendas, presentation materials, meeting deliverables and meeting follow-up items.
• Under direction of senior management, assist in response of internal/external inquiries.
• Participate and assist in activities, internal or external, to complete assigned projects in cooperation with senior management.
• Participate in streamlining and adding efficiency to administrative workflow processes.
• Assist in supporting the migration to new technologies to allow for new process improvements and efficiencies.
• Compose routine correspondence, correct grammar, punctuation and spelling.
• Maintain and update office supplies, compile data for routine reports, answer telephone calls, and coordinate travel arrangements as required.
• Other duties will be assigned from time to time.

High School diploma or equivalent. One to three years administrative work experience to include competencies in the following areas:

Plan, organize and assist in multiple projects/assignments.

Word processing, spreadsheet, graphic software and Internet/Intranet applications.

Provide internal/external customer services.

Identify and create solutions for electronic & hardcopy organizational systems to include electronic databases, tracking systems.

All the above position accountabilities require the ability to use analytical thinking and problem‑solving skills on own initiative. Keyboarding skills 50 WPM. Ability to communicate via verbal and written communication clearly and effectively. Broad knowledge of Microsoft Office Suite such as Word, PowerPoint and Excel.

Base Salary Range: $51,000.00 – $76,500.00.

• Medical
• Dental
• Vision
• Employee assistance program
• Life insurance
• Disability plans
• Parental leave
• Paid time off
• 401k
• Tuition reimbursement

In addition to your base pay, your position may be eligible for an annual incentive (bonus) plan. We also offer flexibility, including hybrid working options and technology tools to support work‑life balance.

If you need application or interview process accommodations, please contact the accessibility department.