Business Operations Coordinator

Overview

Established in 1900, Mead & Hunt is a nationally recognized professional services consulting firm offering planning, design and construction services across many sectors. As an employee‑owned firm, we prioritize people, flexibility and community impact.

We are hiring a full‑time Business Operations Coordinator in Middleton, WI;
West Allis, WI;
Bloomington, MN. The role supports office operations, vendor coordination and administrative projects across our locations.

• Assist with workstation nameplate inventory, ordering, shipping and quality control.
• Coordinate office access control quotes, installation, implementation and credentials.
• Assist with utility and office services setup, account maintenance and reconciliation.
• Gather and maintain office data in company database, spreadsheets and intranet.
• Research, onboard and coordinate vendors for office relocations.
• Maintain company standard shopping list for office supplies.
• Record office expenditures and track against budget.
• Provide administrative support for special projects aligned with executive priorities.
• Other duties as assigned.

A valid driver’s license and approximately 5% travel will be required.

• Associate’s degree in business administration, management or related field from an accredited institution and at least 2 years of relevant experience.

• 3–5 years of relevant administrative experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information discreetly.
• Strong performance under pressure, goal‑oriented and deadline‑focused.
• Excellent communication, organization, grammar and problem‑solving skills.
• Ability to multi‑task and produce quality results.
• Capacity to work long periods at a computer.
• Demonstrated independent work capability.

• Strong company culture.
• Robust career advancement, training and growth opportunities.
• Flexible schedules.
• Diverse skillsets within one company.
• Impressive benefits package.

Mead & Hunt proudly offers medical, dental and vision insurance, paid time off, paid sick leave, parental leave, a 401(k) plan with company match, life and disability insurance and an employee assistance program.

Mead & Hunt will not sponsor a visa for this position.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to protected veteran status, disability, race, color, religion, sex, sexual orientation, gender identity or national origin.

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