Admin Clerk Senior - FTE - West - SY

Purpose of the Position

Under supervision of the Principal, this position is responsible for secretarial & clerical tasks of the office.

• Manage a welcoming and professional main office atmosphere where parent/guardian, student, and community member concerns are addressed quickly and efficiently
• Manage, record, and monitor student attendance and track areas of concern & follow through with phone calls and promote District attendance goals
• Manage various district budgets including Formula, Title I, SIP, Staff Development, Donations, etc., ensuring proper guidelines are being used throughout the school and the use of procurement cards
• Work with the Student Services Team to execute and schedule parent meetings including truancy meetings
• Maintain and generate school checks, financial account records, and bank deposits per District money handling procedures
• Seek resources requested and complete task of ordering a large variety of school purchasing needs through District and external suppliers
• Maintain inventory of supplies and order replacements as needed
• Manage and facilitate registration days as well as all facets of student record keeping including adding and dropping students, making sure changes to student records are updated, course and class placements, report cards, and student fees
• Manage the scheduling and entry of K-screeners
• Assist in maintenance of letters of records, which includes merged address labels and letters
• Prepare memos, newsletters and weekly bulletin correspondence
• Maintain order when students are present
• Facilitate behavior support calls and documentation
• Assist students who are ill or injured, may include administering medications in the absence of a school nurse
• Other related duties as assigned

• Ability to file, sort, and distribute mail
• Ability to create letters and memos
• Strong knowledge of Infinite Campus with the ability to navigate the multiple data resources to include student management, report card management, use of Ad Hoc filter, behavior management, course scheduling, Data Dashboard and other data collection needs
• Ability to communicate effectively with office assistants and administrators of workload and office needs
• Ability to train assistants in the office with most current procedures and to be able to delegate assignments as needed to meet deadlines
• Advanced knowledge of and proficiency with computers and district softwares, such as Oasys, School Messenger, Class 7, Kronos, Munis, Subfinder, Infinite Campus, Microsoft Suite, Publisher, Gmail, and Google Docs
• Advanced knowledge of best practice in accounting, bookkeeping and financial reporting
• Ability to use digital media downloading and create slideshow production
• Ability to manage and maintain a welcoming, non judgmental, and professional main office atmosphere to include positive customer service while speaking on the phone, responding to people through security systems, and interacting with people in person
• Ability to strategically assign staff to supervision duties balancing multiple schedules
• Ability to maintain an organized and efficient office environment
• Ability to manage time effectively, work independently, problem solve, multi-task, and make sound judgments
• Ability to operate a variety of office equipment (personal computer, phone, fax, copier)
• Demonstrated skill in positive and professional communication with the ability to maintain confidentiality and composure during stressful situations
• Strong oral and written communication skills
• Advanced keyboarding skills

• 3 years successful secretarial experience or a combination of secretarial experience and formal secretarial training equivalent to 3 years, including computer mastery
• 1 year bookkeeping/accounting experience
• Prior secretarial management experience
• Experience working in a school setting with demonstrated cultural competence in working with a diverse family population
• Experience working cross-culturally and/or commitment to work toward one's own cultural competence (i.e., valuing difference/diversity, recognizing personal limitations in one's skills and expertise, and having the…