Office Associate CEF of Wisconsin Inc., State Office

$15.00 Hourly

The office associate coordinates with the local committee and state director to provide essential administrative and communication support for the State Office of CEF of Wisconsin Inc. This role is responsible for managing key systems, communications, and processes that allow ministry programs, volunteers, and staff to function effectively and efficiently. This position blends communication and systems management. The office associate ensures that plans are implemented accurately, professionally, and on time according to CEF Culture Points
.

Applicant must be a born‑again believer in Jesus Christ and demonstrate a Christ‑centered life.

Applicant must agree to and sign the CEF Statement of Faith and Ministry Compliance Agreement
.

• Position offers 15-20 hours per week.
• Ensure the office is open at least 3 days a week.
• Clean and prepare the office for meetings including evening and weekend meetings.
• Serve as the front desk receptionist. Answer phones by the third ring, and in clear manner. fulfill requests and/or communicate requests to appropriate staff members.
• Have available office supplies including snacks for meetings, as well as supplies for events.
• Prepare bulk mailing and take to post office, including but not limited to area newsletters, staff newsletters, bulk mailing announcements, and promotional pieces.
• Keep office equipment in working order: paper supplies available, postage, toner, computer‑related equipment, etc.
• Update information systems such as database, statistical reports, and Child Protection Policy submissions.
• Use office printer to print and copy materials needed for ministries and staff meetings.
• Fill CEF Press orders and complete invoice to clients.
• Send out promotional materials & notifications for ministry events.
• Maintain an ample supply of promotional pieces for displays and presentations.
• Runs Background checks
• Collects revenue, and make bank deposit. Compiles bills, and information about any invoices that need to be created.
• Uploads transactions for Bookkeeper to do data entry
• Write/sign and send checks for bills.
• Send out Donor Receipts in a timely manner.
• Attend all staff meetings upon request, plus consultations during the week as needed.
• Projects assigned by State Director and State Board
• Manage and oversee the state’s background checks, references, processes, and procedures. Follow‑up with all local chapters regarding delinquent or missing paperwork.
• Manage registrations, payments and invoices for CYIA training camp.
  
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• Other tasks assigned by Director