Administrative and Mail Services Assistant

Administrative and Mail Services Assistant

Spherion is hiring an Administrative and Mail Services Assistant to join a major public benefits organization in the Madison area. You will thrive in this role if you love staying active, solving problems, and managing records in a collaborative office environment. As a key member of the supply and mail services team, your daily work directly ensures that thousands of members receive timely services.

• Pay rate of $19/hr
• First shift schedule, Monday through Friday from 8:00 AM to 5:00 PM
• Long-term contract-to-hire opportunity
• 100% in-office team culture
• Competitive benefits package

• Process, sort, and distribute incoming and outgoing mail, UPS, and Fed Ex deliveries
• Create, update, and review digital records with a high level of data entry accuracy
• Operate specialized mailroom equipment, scanning tools, and imaging workflow software
• Provide reliable administrative support to office directors and program administrators
• Maintain an organized workspace by handling the daily lifting of mail totes, paper boxes, and supplies
• Research information to solve problems and deliver helpful customer service to various departments

• Strong proficiency with Microsoft Office suite including Word, Excel, and Outlook
• Prior experience in data entry, record keeping, or mailroom operations
• Excellent communication skills and a collaborative mindset
• Proven ability to prioritize your workload, manage time effectively, and work independently
• Ability to handle physical tasks including regular walking, standing, bending, and daily lifting

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, and other factors. Spherion offers a comprehensive benefits package, including medical, prescription, dental, vision, AD&D, life insurance, short-term disability, and a 401K plan (all benefits are based on eligibility).

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

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