Records & Forms Specialist

Overview

The Department of Safety and Professional Services mission is to promote economic growth and stability while protecting the citizens of Wisconsin as designated by statute.

What We Are Looking For: A detailed oriented professional to serve as the Records and Forms Specialist (Records/Forms Management Specialist).

This position offers a hybridized work schedule. The position will be headquartered at and required to work from the Hill Farms State Office Building in Madison, WI at least 2 days per week. All employees working a hybrid work schedule are generally expected to telework from within the State of Wisconsin. This topic will be discussed more at the time of the interview.

• Substantial leave time including at least 3.5 weeks of paid leave time to start, 9 paid holidays, and 130 hours of sick time that roll over each year.
• Excellent and affordable health, vision, and dental benefits (health plan options start at just $42/month for single plans and $104/month for family plans after two months of employment)
• A casual office atmosphere, flexible work schedules, and telework options depending on the position’s requirements
• An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan
• Well Wisconsin Wellness Program
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being
• Use this Total Rewards Calculator to see the total value of our competitive benefits package.

In addition to our generous employee benefits, we strive for inclusivity and celebrate different religious holidays and cultural observances and provide flexibility for utilizing paid time off for such celebrations.

This position coordinates records retention activities, public records requests, and records transfers with internal division, state agencies, and external organizations to ensure compliance with applicable laws and policies. In addition, this position develops and maintains department forms, manages website content, and serves as a key resource for records management guidance.

This position is in schedule-range (07-04) with an annual salary of $58,240-$66,560, plus excellent benefits
. A twelve month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.

Prior to any appointments for position(s) filled from this announcement, candidates may be subject to a comprehensive criminal background check.

This state agency does not sponsor work visas. This state agency is not enrolled in USCIS E-Verify and is not eligible to employ international F-1 students seeking STEM-OPT extension. Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States.

A minimally qualified applicant must have experience with all the below
:

• Experience working with confidential records (e.g., requests, records retention, destruction schedules).
• Experience utilizing software (e.g., Microsoft Excel, Microsoft Word, SharePoint, PowerPoint, Docu Sign, Access Gov/Engagement Builder) to develop and review forms, publications and/or spreadsheets.
• Experience providing training and/or technical assistance to colleagues and partners.

In addition to the above qualifications, well-qualified applicants will also have experience
:

• Experience interpreting and applying laws, WI Administrative Rules, and/or policies to ensure compliance.
• Experience developing processes or policies for an organization or business.
• Experience or training related to website, document, or web application accessibility such as creating accessible PDFs or word documents, apply Web Content Accessibility Guidelines, conducting accessibility testing, or ensuring digital content complies with accessibility requirements.

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