Animal Services Administrative Assistant

Current Employees:
If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Administrative Assistant II

Job Summary:

The Wisconsin National Primate Research Center (WNPRC) is seeking an Administrative Assistant II to work as part of a dynamic and caring team of animal care professionals. Reporting directly to the WNPRC Attending Veterinarian and Associate Director of the Animal Services Division (ASD), the Administrative Assistant provides comprehensive administrative support for the office including coordinating various ASD meetings (routine and ad hoc), coordinating travel for supervisor and other staff, coordinating purchase requests of supplies and medications, and assisting with data collection, data entry, and documentation, including regulatory information, as required.

This individual must establish and maintain effective working relationships with faculty, researchers, staff, trainees, and external clients. Highly effective interpersonal and communication skills and the ability to prioritize and manage multiple tasks are critical for success. Accuracy and exceptional attention to detail are imperative in this position to maintain regulatory compliance, professional accreditation, and grant funding

Key

Job Responsibilities:

* Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision

* Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

* Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

* Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities

* Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums

Department: UWMSN | OVCR | WNPRC Veterinary Services

Compensation:
Minimum starting hourly rate of $21

Required Qualifications:

* Minimum of two years of relevant experience in an administrative support capacity assisting a team or individuals.

* Highly effective interpersonal and communication skills.

* Demonstrated ability to manage multiple responsibilities while delivering results.

* Exceptional attention to detail.

* Excellent organizational and time management skills.

Preferred Qualifications:

* Experience working in a research or academic environment.

* Proficiency with meeting-related technology such as Microsoft Outlook and Teams, Zoom, and Doodle.

* Knowledge of medical terminology and familiarity with Systematized Nomenclature of Human & Veterinary Medicine (SNOMED) coding protocols to accurately represent colony records information in a consistent manner.

Education:

High School Diploma Required

How to Apply:

We are keen to learn more about how your experience, values and career goals may align with this position. Please submit a cover letter referring to your related work experience and a resume detailing your educational and professional background. Please keep in mind, applicants need to articulate all required qualifications in their cover letter and/or resume. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews.

Applicants will also be asked to provide 3 professional references, including phone and email addresses. We will not contact your current supervisor without advance notice.

Additional Information:

University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.

This position is an ongoing position that will require continuous work eligibility. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants. If you are selected for this position, you must provide proof of work authorization and eligibility to work.

The Wisconsin National Primate Research Center (WNPRC) is one of seven federally supported National Primate Research Centers and the only one in the Midwest. WNPRC's mission is to increase the understanding of basic primate biology and to improve human health and quality of life through research. To accomplish this, the WNPRC helps discover treatments, preventions and cures for human disease; generates new knowledge of primate biology,…