Operations Coordinator

Administrative Assistant II

The UW-Madison South Madison Partnership (UWSMP) connects UW-Madison with the South Madison community and works to foster mutually beneficial partnerships that reflect community-identified priorities. The UWSMP Operations Coordinator provides administrative and operational support to the South Madison Partnership facility and assists in implementing operational procedures, facility processes, event logistics, and customer service functions. Working under the direction of the Assistant Director, this position helps ensure that the facility is welcoming, functional, accessible, and responsive to the needs of community and campus partners.

The Operations Coordinator supports daily facility operations, space scheduling, event coordination, technology setup, facility readiness, and administrative processes while collaborating with staff, students, vendors, and building partners.

• Event and Reservation Coordination (25%)
• Facility Operations and Space Support (30%)
• Administration and Operational Support (15%)
• Customer Service and Front Desk Operations (15%)
• Technology and Equipment Support (15%)

UW-Madison South Madison Partnership (UWSMP)

$27.00 per hour

• Full-time (40 hours per week)
• Core work hours are Monday through Friday, 9:00am-5:00pm.
• Occasional work outside core hours (i.e. early mornings, evenings, weekends) may be required to support operations, events, and programming. Schedule adjustments or flexible work hours may be provided when operationally appropriate.
• This is an on-site position
• This is currently a one year, fixed-term position. The position may be extended in the future, based on operational needs and/or funding.

• Experience supporting facility, operations, events, or administrative functions.
• Experience with room scheduling and reservation systems.
• Experience supporting meetings, conferences, or community events.
• Familiarity with audiovisual systems, hybrid meeting technology, and basic technology troubleshooting.
• Experience coordinating with vendors, service providers, or building management personnel.
• Experience working in a community-based, university, nonprofit, or public-serving environment.
• Experience training or directing student employees or temporary staff.

Associate's degree preferred.

To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials. Important:
The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area.

• Cover letter
• Resume

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply.

For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

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