Receptionist, Administrative​/Clerical

Receptionist

Job Description We are seeking a dynamic and organized Receptionist to be the welcoming face of our organization. This vital role involves managing front desk operations, providing exceptional customer service, and ensuring smooth administrative workflows. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills to create a positive first impression for visitors and callers alike. Experience in a salon preferred.Duties

• Greet visitors warmly and direct them appropriately, ensuring a professional and friendly atmosphere at all times
• Manage multi-line phone systems, screen calls, and relay messages efficiently with proper phone etiquette
• Handle incoming correspondence, including emails and mail, with accuracy and promptness
• Maintain organized filing systems, data entry records, and document proofreading to support administrative functions
• Schedule appointments, manage calendars, and coordinate meetings using tools like Google Workspace and Microsoft Office
• Assist with office management tasks such as supply inventory, equipment maintenance, and basic bookkeeping using Quick Books or similar software
• Provide customer support by answering inquiries, offering information about services or products, and supporting client needs

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent typing speed and data entry skills for efficient record keeping
• Experience with multi-line phone systems and phone etiquette to handle high call volumes professionally
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Knowledge of office management practices including filing systems, proofreading documents, and calendar management
• Customer service orientation with a friendly demeanor and strong communication skills
• Prior experience as a receptionist in medical or dental offices is a plus but not required; relevant personal assistant experience is also valuable
• Ability to manage time effectively in a fast-paced environment while maintaining attention to detail

Join our team as a Receptionist where your organizational talents and vibrant personality will help create an inviting environment for all visitors and callers. We value professionalism combined with enthusiasm — your energy will set the tone for our organization!