University Archives Assistant

Overview

University Archives and Records Management is part of the UW-Madion Libraries and is the primary home for collections documenting UW-Madison's history. Its mission is to preserve and promote university history by collecting and providing access to a diverse array of archival materials with permanent historical value. Located in Steenbock Library, the Archives' collections include faculty papers, administrative and departmental records, student organizational records, and documentation of campus life and culture.

We collect and care for a variety of formats including paper correspondence, minutes and reports, photographs, film, audio and video recordings, scrapbooks, and electronic files of permanent historical value. The unit runs a robust Oral History Program, provides records management services, and serves as an educational resource for students, faculty, staff, and the public. Our collections include over 36,000 linear feet of paper and published material, 2.5 million photos, over 2,100 oral histories, 4,500 audiovisual materials, 8,500 audio recordings, memorabilia, campus publications and other University records.

The UW-Madison University Archives and Records Management unit is seeking a highly motivated, service-oriented person to assist with administrative services, public services and research support, collection management, oral history, preservation, and outreach. The successful applicant will act as the University Archives  primary facilities management contact, perform stack management duties, and assist staff in hiring student employees. The ideal candidate will be flexible, have keen attention to detail, respond well to multiple competing demands, communicate effectively, and be able to work independently and as part of a team.

The successful candidate will perform a variety of duties, including, but not limited to:

• Receives and accessions new acquisitions of archival collections; oversees re-housing and stabilization of collections for processing preparation.
• Collaborates with Records Management staff to follow and complete collection deaccessioning workflows and procedures.
• Assists with Oral History Program administrative duties as assigned by the Distinguished Oral Historian, including processing oral history interviews, scheduling interviews, assisting with programming and outreach, and other administrative tasks.
• Performs basic preservation tasks such as environmental monitoring, re-housing collections, and creating enclosures in consultation with University Archives and Records Management staff and the Libraries' Preservation Department.
• Manages and orders supplies.
• Performs stacks management and stacks maintenance duties; retrieves and re-shelves archival collections.
• Fulfills most duplication requests for local and remote researchers and performs other duplication duties as assigned; investigates copyright status for all duplication requests.

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

This position is full-time, 100%.

Ongoing/Renewable

• Hires, trains, and guides student employees and monitors student workflows (5%)
• Provides complex support to the day-to-day operations of library services to provide guidance in the use of library information resources, operations, and policies; or to acquire, prepare, and preserve library information resources for use (15%)
• Contributes to the development of policies and procedures (10%)
• In coordination with the University Archivist, serves as the primary facilities manager for University Archives and Records Management, and primary contact with Steenbock Library Building Manager; often interacts with campus facilities staff and external contractors (10%)
• Participates in committee work within the library and the university (5%)
• May assist and educate both face-to-face and remote customers in the use of technologies and tools to create, seek, use, and manage information (5%)
• Interprets policies and procedures to answer non-routine questions and resolve complex issues (5%)
• Actively participate in an inclusive, welcoming and respectful workplace (5%)
• Utilizes designated library systems, tools, standards, and practices to locate, retrieve, and organize; or describe, edit, preserve, and reformat a variety of library information resources (15%)
• May create invoices, process complex orders, and resolve purchasing discrepancies (5%)
• Conducts reference searches to locate relevant materials and answer questions as needed (10%)
• Utilizes library software and systems to retrieve, enter, and report on data using a wide variety of applications (5%)
• Provides complex library services support in absence of a supervisory authority; acts as a resource to other library staff (5%)

Libraries, Archives

Starting salary will be based on experience and qualifications. Well-qualified applicants can anticipate earning between $19.00 - $20.50, with final salary based on experience…