Department Research Administrator

Multi-functional Research Administration Manager

We are seeking a Department Research Administrator to provide proposal and award management support to designated engineering units. Core duties of this role include proposal development, award setup, award management and closeout. Additionally, this position will work with Principal Investigators (PIs), Key Personnel and research staff to develop nontechnical and budgetary proposal documents, ensuring accuracy and compliance with sponsor, state and university requirements, administrative management of awards, and closeout/ reporting.

A successful candidate will be skilled in time management, attention to detail, and collaborative work, as well can adapt to varied workflows and department cultures. This position is part of the College of Engineering Research Services Team and reports directly to the Assistant Dean for Research Administration.

The College of Engineering has 8 academic departments and over 30 centers that annually submit over 800 proposals resulting in approximately $140 million in awards and close to $130 million in research expenditures. Manages research administration activities from proposal preparation through closeout on behalf of a unit. Reviews and approves proposal submissions, contract negotiations, project setups, compliance, and/or financial reporting. Develops and oversees implementation of operations and strategic planning to ensure compliance with regulatory requirements within a school/college/division/unit.

Additional Information:

• The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.
• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. The anticipated hybrid work schedule will be up to 3 days remote, with 2 days onsite after an initial training period which will require working 5 days on site.

• Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit
• Executes activities related to financial compliance, audit, or reporting on behalf of a unit
• Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit
• Reviews and approves programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures
• Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders

The starting salary for the position is $75,000, but is negotiable based on experience and qualifications.

• Professional experience in grant management/research administration at a university or research organization
• Experience in cloud-based grant administration or financial computer systems.
• Proficiency using Microsoft Word and Excel, or Google Suite

• Experience applying fiscal and administrative rules, regulations and procedures for administering sponsored projects.
• Experience with Workday ERP (Enterprise Resource Planning)
• Demonstrated track record of working collaboratively with multiple groups/stakeholders.
• Excellent organizational skills and attention to detail with a demonstrated ability to simultaneously execute multiple tasks while responding to multiple demands.
• Demonstrated ability to work independently to solve problems.
• Excellent oral and written communication skills

Associate's degree required, Bachelor's degree preferred.

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply.

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