Executive Assistant to the Dean of Students
Listed on 2026-08-02
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Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management
Salary: Current Employees:
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Job Category: Academic Staff
Employment Type: Regular
Job Profile: Executive Assistant II
Job Summary: Join the Student Advocacy team within Student Affairs as an Executive Assistant in a dynamic and fast-paced environment dedicated to supporting student success! The Executive Assistant will support the Dean of Students and actas a crucial liaison and operational hub, ensuring the office runs smoothly and efficiently. Your daily responsibilities will include managing complex calendars, organizing campus events, facilitating committee and board activities, and collaborating with various campus and community partners to advance the Dean of Students'goals of supporting student success.
Key Job Responsibilities- Compiles, screens, and evaluates correspondence and reports and recommends actions
- Support and mentor front desk student workers in the Office of Student Assistance and Support
- Develops and facilitates communications of varying complexity between various internal and external stakeholders
- Manages the organization, auditing, security, and confidentiality of records and files
- Provide administrative support for the Associate Dean of Students related to the Student Crisis Response Team, Behavioral Intervention Team, and Senior Class Officers
- Monitors budgets and reviews and approves expenditures
- Administrative support for the Security Review Team and the Expressive Activity Support and Education Team
- Coordinate and support the Dean of Students Advisory Board,Dean of Students Advisory Committee, Academic Student Affairs Council, and Protest Administrative Review Team
- Schedules logistics for meetings, conferences, and travel and organizes schedules for a leadership position with institution wide authority
Department: Vice Chancellor for Student Affairs (VSCA), Student Advocacy
Student Affairs is around 850 people across multiple campus units dedicated to helping UW–Madison students succeed in and out of the classroom. We celebrate diversity and creating a welcoming and safe community where all students can grow. Our programs and services cover areas including health and well-being, success and belonging,leadership and community engagement, and student advocacy.
Compensation: The expected minimum starting salary for this position is $70,000.00 annually. Actual pay will depend on experience and qualifications. This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savingsaccounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits,please see https://(Use the "Apply for this Job" box below)./
Required Qualifications- At least 1 year as an administrative/executive assistant orsimilar role
- Excellent organizational skills and ability to prioritize andmanage tasks in a fast-paced environment
- Ability to take initiative, work independently, and have creative problem-solving skills.
- Ability to provide a positive customer experience and communicate with clarity and precision
- Proficiency with Microsoft Office Suite (Advanced Proficiency is strongly preferred)
- Experience in coordinating and scheduling travel arrangements
- Familiarity with university and software systems such as Workday, Maxient, and Advisor Notes
- Proficiency with computer software applications, automated data analysis, and data entry
Education: High School Diploma
Bachelor's Degree Preferred
University sponsorship is not available for this position, which includes transfers of sponsorship and TN visas.
The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, aforeign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT…
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