Executive Assistant - (req72644

Executive Assistant

Work Mode:
Onsite

Location: Onsite 4 – Kohler, WI

The Executive Administrative Assistant provides high-level, proactive support to the Chief Legal Officer & Corporate Secretary (CLO). This role is critical to enabling operational excellence across Kohler’s Legal, Compliance & Ethics, Government Affairs, Internal Audit, Global Security, and Corporate Communications functions. Acting as a trusted partner to the CLO, the Executive Administrative Assistant supports enterprise governance priorities, anticipates needs, and ensures effective execution in a complex, fast-paced environment.

The role serves as a key coordinator of executive activities, leadership forums, Board of Directors meetings, and Corporate Secretary responsibilities. Success in this position requires exceptional judgment, discretion, organizational skills, and the ability to manage sensitive legal, governance, and business matters with professionalism and confidentiality.

This position embodies Kohler’s values of stewardship, collaboration, and gracious living, enabling senior leaders to focus on strategic priorities that create long-term value for associates, customers, shareholders, and communities.

• Serve as a strategic administrative partner to the CLO, managing a highly complex calendar, travel schedule, meeting cadence, and executive priorities across multiple functions and global time zones.
• Anticipate executive needs and proactively resolve scheduling conflicts, ensuring the CLO’s time is aligned with enterprise priorities, governance responsibilities, and business objectives.
• Maintain the highest level of confidentiality and professionalism in handling sensitive legal, compliance, governance, personnel, and business information.
• Prepare daily, weekly, and meeting briefing materials to ensure executive readiness and efficient decision-making.
• Operate 60–90 days ahead across the calendar to anticipate critical milestones, governance deadlines, Board requirements, travel needs, and potential conflicts.

• Act as a key liaison between the CLO and senior leaders, Board members, external counsel, regulatory bodies, and enterprise stakeholders.
• Draft, edit, and format executive-level communications, presentations, reports, Board materials, and correspondence reflective of Kohler’s leadership standards.
• Facilitate effective communication and coordination across Legal, Compliance, Internal Audit, Government Affairs, Global Security, Corporate Communications, and other enterprise functions.
• Build and maintain strong working relationships across all levels of the organization while demonstrating sound judgment and executive presence.

• Provide administrative support for the Corporate Secretary function and Board governance processes.
• Coordinate logistics for Board of Directors meetings, committee meetings, Board retreats, and director education sessions.
• Assist in the preparation, organization, review, and distribution of Board books, agendas, resolutions, minutes, and governance materials.
• Maintain Board calendars, meeting schedules, director contact information, and governance records.
• Coordinate meeting logistics and travel arrangements for directors and executive leadership as required.
• Track Board action items, resolutions, approvals, and follow-up activities to support effective governance and accountability.
• Support annual governance activities, including director onboarding, Board evaluations, governance calendars, committee charters, annual meeting preparation, and corporate record management.
• Manage confidential Board and governance information with the highest degree of discretion and professionalism.

• Coordinate and support executive leadership meetings, governance forums, legal leadership meetings, staff meetings, Board activities, strategic offsites, and enterprise reviews.
• Develop agendas, compile materials, maintain action item trackers, capture meeting minutes, and ensure timely follow-up on…