Financial Specialist II

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Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Financial Specialist II

Job Summary:

Mechanical Engineering is a large, research-intensive department with over 55 faculty, 1,800 students, and more than $36M in annual operational and research expenditures. The department is supported by an innovative and collaborative administrative team of 15.

Under general supervision of the Academic Department Manager, the Financial Specialist provides financial management, transaction processing, and administrative support for the Department. This position is the main resource for Department activities relating to reimbursements, payments, and purchasing. The position serves as the first point of contact for Department faculty members, staff, and graduate students for advice, direction, training, and problem resolution relating to financial transactions and processes.

Non-routine business is handled by this position to make it a truly broad and versatile service for meeting or resolving complex activities. The successful candidate should:

* Have the ability to create, manage, and coordinate financial spreadsheets and reports, projects, and programs.

* Possess excellent organizational skills, a propensity for detailed accuracy, and the ability to organize and coordinate diverse activities.

* Will be able to make a wide variety of decisions, analyzing situations, and exercising good judgment.

* Practice excellent interpersonal human relations, and oral/written communication skills.

* Possess excellent customer service and professionalism. Be courteous, respectful, responsive, cooperative.

* Have the ability to adapt to and apply new and changing methods, requirements, and priorities.

* Have excellent time management skills and ability to work quickly and accurately with strict time deadlines and under pressure. Ability to work independently with limited supervision and manage multiple priorities at the same time.

* Have an interest in working in a cohesive team environment, contribute, and learn with others.

Additional Information:

* The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

* The anticipated hybrid work schedule will be up to two days remote, with 3 days onsite after an initial 6 month training period which will require working 5 days on site.

Key

Job Responsibilities:

* Audits or reconciles original purchase documents with payments

* Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies

* Creates general reporting for transactions

* Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials

* Reviews transaction processing internal controls and recommends policies and procedures

* Answers advanced fiscal questions and provides information based on set materials and standards to various audiences

* Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit

* Reallocates expenses to appropriate funding strings

Department:

College of Engineering, Department of Mechanical Engineering

Compensation:

The starting rate for the position is $24.00 per hour but is negotiable based on experience and qualifications.

Required Qualifications:

* Extensive professional experience processing invoices, travel payments/ reimbursements, allocating expenses to appropriate funds, using and/or managing an employer credit card and other financial transactions.

* Moderate experience in a role responsible for interpreting and adhering to regulatory frameworks, including state statutes and organizational policies.

* Extensive experience providing customer service (internal or external customers) in an administrative setting

Preferred Qualifications:

* Experience using Excel or other spreadsheet applications (comfortable…