Building Coordinator

Current Employees

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University Staff

Regular

Administrative Assistant II

3500 University Avenue houses the Division of Extension, as well as select PBS programs. The building has a variety of on-site event spaces, which host numerous meetings and events every year. This position will play an important coordinating function for these events and will be the first point of contact for staff, community members, and visitors from other units on campus or from around the state.

Key roles will include scheduling and management of on-site event spaces and shared meeting rooms (including technology support for both), front desk staffing and customer support functions, and facility administrative processes.

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• Supports the use of meeting and event spaces by Extension, other building occupants, community members, and UW Madison departments through event scheduling space configuration, and technology setup
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• Assists in the management and upkeep of 3500 University Avenue
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

About Extension

Extension embodies the Wisconsin Idea by developing and connecting the research and educational resources of UW-Madison with residents and communities to address local, statewide, and national issues. We teach, learn, lead and serve, transforming lives and communities.

The role is a part of the Operations Administrative Team, supporting the Division's Operational teams and functions.

The minimum sta rting Hourly Rate fo r the position is $25.00 but is negotiable based on experience and qualifications

• Excellent organizational skills and attention to detail
• Flexibility to multitask, work with frequent disruptions, and adjust to changing schedules is required
• Experience with Microsoft Office Suite
• Demonstrated experience in customer service roles
• Comfortable learning new audio-visual technology

Ability to lift 40 pounds with assistance

• Familiarity with audio-visual technology
• Experience planning or coordinating events, seminars, or meetings

Preferred Education H.S. Diploma

September 3, 2026 at 11:59pm (CDT)

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Michele Blakeman (Human Resources)
michele.blakeman

Rachael Reis (Hiring Manager)
rachael.reis

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