Office Administrator

Job Posting Date:
September 8, 2026 Final date to receive applications:
Salary Information: $58,718 - $73,398 For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement. Department: EVP Institutional Policy and Strategy

Job Description:

Madison College is seeking an exceptional Office Administrator to provide high-level administrative and operational support to the Institutional Policy and Strategy Unit. Reporting to and working closely with the Executive Vice President (EVP) for Policy and Strategy, this position plays an important role in supporting the effective and efficient operations of the unit and ensuring that priorities and initiatives are carried forward with accuracy, discretion, and sound judgment.

The EVP for Policy and Strategy supports the college president’s priorities, ensuring alignment across the college and advancing the institution’s mission through vision and strategy development and implementation. The unit encompasses Institutional Effectiveness; the School for Professional and Continuing Education; operations and administration for four rural/semi-rural branch campuses; government and community relations; and workforce development.

Success in this role requires sound judgment, strong organizational skills, the ability to manage complex processes, and the ability to build and maintain effective relationships with internal and external stakeholders. The ideal candidate will be highly organized, proactive, adaptable, and comfortable working independently while supporting priorities that span multiple areas of the college.

Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions. Come be part of our great team! This is a full-time, exempt, in-person position. The typical work schedule is Monday through Friday, with hours generally scheduled within the 8:00 a.m. to 6:00 p.m. timeframe.

Occasional flexibility outside of the typical work schedule may be required, including rare weekend commitments.

Madison College offers an excellent benefits package including vacation, holidays, health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS).

• Plans and coordinates purchasing, travel and financial transactions and long-term administrative services including monitoring budgets, and resolving discrepancies and ensuring compliance with institutional policies to support operational continuity.
• Prepares reports, presentations, forms, spreadsheets, and other documents using Microsoft 365 applications, including SharePoint, Teams, Word, Excel, PowerPoint, and various AI tools.
• Supports planning and coordination of meetings, events and communications to enhance engagement, ensure accuracy of documentation, support with tracking projects and align with cross-departmental initiatives.
• Provides project and operational support across multiple areas including grants, contracts, reporting and budget planning to improve efficiency and meet institutional goals.
• Exercises independent judgment in resolving complex operational issues, improving processes and supporting day-to-day departmental functions to ensure effective service delivery in a fast-paced environment.
• Contributes to an inclusive, equitable and supportive environment where everyone at the institution feels valued, respected and empowered to reach their full potential.

• Knowledge of administrative procedures, records management practices and budget monitoring.
• Knowledge of…