Administrative Assistant - Supply Chain

Extreme Engineering Solutions (X-ES) is seeking a highly-organized and detail-oriented professional to assist with day-to-day operations of the Supply Chain Department. This individual will help to ensure departmental effectiveness and efficiency while providing a high-level of customer service.

• Create, update, track, and review job tickets for all internal jobs in the Machine Shop. Manage additional tracking duties for outside jobs going out and returning to X-ES.
• Machine Shop ordering responsibilities for tools, custom tools, materials, and services. Select items for purchase based on cost, availability, and quality assurances.
• Maintain computerized production and purchasing records, such Machine Shop production orders, items or services purchased, costs, delivery, product quality or performance, and tool/material inventories.
• Provide administrative support across multiple areas including open order report processing, process documentation, job record retention, monitoring/updating expiring supplier documentation and various projects.
• Perform a variety of other duties and responsibilities as assigned to support assignments within the Supply Chain functional Area including the Machine Shop, Purchasing, Materials, and Supplier Quality teams.

• Graduation from an accredited high school (or valid General Educational Development certificate).
• High level of written, verbal and interpersonal communication skills.
• Computer proficiency and a high level of organization with strong attention to detail and consistency.
• Ability to work efficiently and independently.
• Ability to work onsite from our facility located at 9901 Silicon Prairie Parkway in Verona, WI.

• Associates or degree in Business or a related field preferred. Relevant work experience may be considered in lieu of required degree.
• Prior work experience in an office setting using an Enterprise Resource Planning (ERP) system.
• Advanced computer skills with the ability to learn and use various software applications like Microsoft Office Suite.
• Ability to work independently and with others while adjusting priorities to meet deadlines.

X-ES offers a competitive compensation package and excellent benefits, including:

• No-deductible, low-copay group health and dental insurance (90% employer paid)
• Health and wellness benefits coverage eligibility begins on the first of the month following your start date
• Life insurance and long-term disability insurance (100% employer paid)
• Paid time off, plus eight paid holidays a year
• 401(k) employer match up to 4%, subject to plan terms & waiting periods. Roth option is available.
• Participation in the 100% employee-owned Employee Stock Ownership Plan (ESOP) at no cost to employees

X-ES also takes a casual, small-business approach to company culture. At our state-of-the-art office and manufacturing facility located in Madison’s growing tech corridor, there’s no formal dress code, flexible day shift scheduling, and dedicated personal work spaces. Our employees kick back at regular company events and enjoy lunches from local pizza places and food carts. At X-ES, we strive to offer a comfortable, relaxed environment for our employees to do their best work.

When “rugged enough” isn’t rugged enough for embedded computing systems, industry leaders in the military, aerospace, industrial, and commercial sectors turn to Extreme Engineering Solutions (X-ES). Because we strive to be the premier provider of mission-critical embedded products while delivering exceptional levels of customer and employee satisfaction, we hire strong contributors and give them space to thrive. As a 100% employee-owned company, our employees both drive and directly benefit from our success.

Together, we meticulously design and build products that stand up to some of the most extreme conditions on the planet.

X-ES is located on the far west side of Madison, WI. The company designs and manufactures rugged embedded computing solutions for a variety of applications. For more information, visit

X-ES is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other category protected by law.

All X-ES job postings and application procedures are posted in compliance with Section 39.08 of the Madison General Ordinances.