Project Coordinator

Position

Project Coordinator (Full‑time) – Madison, Wisconsin (Hybrid; one day in‑office). We also accept applicants in Lexington, South Carolina;
Charlotte, North Carolina;
Strasburg, Pennsylvania.

Salary: $30–$40 per hour (based on experience).

We’re looking for an experienced Project Coordinator or project controls professional, preferably with a consulting background, minimum 8 years of experience and a bachelor’s degree in Project Management, Marketing, Business Administration, Communications, Finance, or a related discipline. Equivalent experience with expertise in scheduling, cost control, and project planning is also acceptable.

Ideal candidates have a project controls mindset, go beyond task execution, understand strong project delivery, take ownership of performance, and act as a trusted partner to Project Managers.

• Experienced in managing multiple priorities, maintaining quality, accuracy, and confidentiality.
• Advanced proficiency in Microsoft Office, MS Project/P6, and other project management tools.
• Strong knowledge of project planning and controls, including schedule development, scope, schedule, and budget coordination.
• Experience with budgeting, forecasting, planned‑vs‑actual performance; EVM familiarity is an asset.
• Process improvement, consistency in project coordination practices, tool adoption across teams.
• Experience mentoring or guiding others in project coordination or controls practices.
• Knowledge of SharePoint and Deltek Vantagepoint (preferred).
• Document control processes (version tracking, naming conventions, file management).
• Project financial management: budgeting, cost tracking, forecasting, invoicing, reporting.
• Technical documentation formatting, review, and coordination.

• Strong communication, attention to detail, commitment to quality.
• Problem‑solving, sound judgment, proactive issue resolution.
• Ability to manage competing priorities, adapt to changing needs, coordinate across teams.
• Collaborative, professional, builds relationships, establishes credibility across leadership.
• Influence outcomes, maintain accountability, own workload, identify gaps, drive project deliverable coordination.

• Must possess permanent authorization to work in the United States and be able to acquire authorization to work in Canada; sponsorship not available.
• Must be willing to travel and have a valid driver’s license.

• Coordinate project planning activities: schedule development & maintenance, deliverable tracking, project status reporting.
• Support project logistics: meetings, travel, subconsultant coordination, invoicing.
• Prepare and format project deliverables per client and company standards.
• Contribute to proposal development and project setup.
• Support project controls activities: budgeting, forecasting, integrated schedule maintenance.
• Proactively coordinate deliverables, anticipate project needs, manage priorities, and communicate effectively across teams.
• Operate independently, own day‑to‑day coordination, drive accountability and process improvements.

• Competitive salary
• Bonus program
• Comprehensive medical/dental/vision package
• 401(k) with 4% employer match and 100% immediate vesting
• 10 paid floating holidays
• Paid time off
• Company‑paid short‑term disability and life insurance
• Paid parental leave
• Tuition assistance
• Employee ownership

Kleinschmidt is an Equal‑Opportunity and affirmative action employer. We provide equal opportunity to all persons without regard to race, color, religion, sex, sexual orientation, gender status, disability status, national origin, veteran status, and all other dimensions of diversity.