Stores Buyer

Salary

Current Employees:
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University Staff

Regular, Full‑Time 100% FTE, Ongoing/Renewable

Procurement Assistant – Stores Buyer in the Division of Facilities Planning & Management, Department of Physical Plant, operational area of Stores.

The Stores Buyer coordinates and manages procurement activities in support of departmental operations, ensuring timely acquisition of goods and services while maintaining compliance with university policies, state regulations, and established procurement procedures. The role serves as a liaison between internal departments, suppliers, and stakeholders to support operational efficiency, inventory management, and strategic purchasing initiatives.

• Creates and maintains a library of purchasing‑related forms and templates
• Prepares and monitors the release of and responses to all types of solicitations
• Manages the requisition‑to‑purchase order process, including dissemination to suppliers and changes to financial encumbrances
• Provides responses to questions from internal and external stakeholders
• Assists purchasing agents, buyers, and procurement specialists with editing and preparation of service agreements and one‑time purchasing agreements using established forms and templates
• Maintains and files records in compliance with regulatory requirements
• Enters purchase orders and supplier information into the financial system of record in compliance with established standards and segregation of duties

• Experience working with suppliers, vendors, or distribution channels in a procurement or operational environment
• Knowledge of purchasing systems, inventory processes, and procurement best practices
• Strong analytical, organizational, and problem‑solving skills
• Ability to manage multiple priorities in a fast‑paced environment

• Experience working within large institutional government or higher education settings
• Previous purchasing, procurement, customer service, or related administrative experience

High School Diploma Preferred; or equivalent

$23.00 hourly minimum (negotiable based on experience and qualifications).

Comprehensive benefits package, including paid time off, health/dental/vision/life insurance, tax‑advantaged savings accounts, and participation in the Wisconsin Retirement System pension fund.

Diversity is a source of strength, creativity, and innovation for UW‑Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin‑Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background.

The University of Wisconsin‑Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies.

Passion Malotky, 608‑890‑1852, passion.malotky

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