Manager, Travel & Expense

Responsibilities

• Own and manage company-wide travel program and policy.
• Administer Concur Travel & Expense system.
• Oversee U.S. Bank corporate card program; run an RFP for new banks and implement decisions.
• Maintain and optimize preferred vendor relationships (air, hotels, Enterprise rental); negotiate and execute contracts.
• Monitor travel spend trends and recommend cost-saving initiatives; ensure negotiated contracts are leveraged effectively.
• Ensure timely, compliant expense submission and approval processes.
• Own T&E and corporate card policies and T&E SharePoint.
• Monitor adherence to company T&E policy.
• Partner with Compliance for HCP spend transparency requirements.
• Identify policy gaps and recommend updates aligned with commercial growth.
• Lead internal audits and reporting related to T&E activity.
• Coordinate and oversee HCP travel logistics with Medical Affairs and Commercial teams.
• Support national and regional sales meetings (room block management and group travel coordination).
• Ensure Sunshine Act and transparency reporting alignment where applicable.
• Drive continuous improvement of Concur workflows and reporting; implement automation.
• Develop KPI dashboards (spend per rep, approval cycle times, policy exceptions, etc.).
• Improve employee experience while maintaining strong controls.
• Build scalable processes to support growth from 50 to 250+ sales reps; evaluate staffing needs and reduce manual/external coordination.

• 5+ years in travel & Expense management (preferably biotech/pharma or other regulated industry).
• Experience supporting commercial field organizations.
• Strong knowledge of Concur Travel & Expense.
• Experience managing corporate card programs.
• Familiarity with HCP compliance requirements and transparency reporting.
• Experience negotiating and managing vendor contracts.
• Strong financial acumen and analytical skills; ability to operate cross-functionally with Sales, Compliance, and Finance.
• High attention to detail and operational discipline.

• Strong financial controls and compliance.
• Comfortable supporting field sales organizations.
• Service-minded but firm on policy; data-driven and improvement-focused.
• Able to scale systems without unnecessary complexity.

Onsite role; expectation to be in the office five days a week.

Wisconsin pay range: $95,000–$115,000 USD;
California pay range: $110,000–$130,000 USD.

Candidates must have current, valid authorization to work in the country where the role is located.