Grant Specialist

Grant Specialist

Current Madison College employees must apply to the internal career site by logging into Workday.

Job Posting Date: June 12, 2026

Salary Information: $77,655 - $97,069. (For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement.)

Department: Grants

Madison College in beautiful Madison, Wisconsin, is seeking skilled and engaged candidates for the position of Grant Specialist. This position provides leadership in grant development by collaborating with faculty, staff and leadership to identify funding opportunities, develop competitive proposals and align grant initiatives with institutional priorities. Success in this role involves assessing funding opportunities for risk and feasibility, guiding stakeholders through the pre‑award process and ensuring compliance with federal, state and private grant requirements.

This position contributes to institutional objectives by securing external funding to support academic programs, research initiatives and strategic projects, serving as Authorized Organizational Representative (AOR), supporting compliance with post‑award processes, and fostering innovation and growth within the college.

• Schedule: Full‑time, exempt position scheduled for 40 hours per week, 52 weeks out of the year. Primary office hours Monday–Friday 8:00 am–4:30 pm. Hybrid: two days per week in the office with the opportunity to work remotely the other days.
• Benefits: Vacation, holidays, health/vision/dental/life insurance options, and participation in the Wisconsin Retirement System (WRS).
• Deadline: Open until filled, first review date July 12, 2026 at 11:59 pm.

• Advance institutional funding opportunities by leading grant proposal development and management, collaborating with faculty, staff, and leadership to align projects with strategic priorities and funding requirements.
• Strengthen the institution's competitive positioning for grants by evaluating funding opportunities, analyzing risk, and ensuring alignment with institutional goals and compliance requirements.
• Serve as an Authorized Organizational Representative, communicating on behalf of the College with federal and state program officers regarding grant‑related changes, requests, facilitating new awards, and leading desk audits.
• Lead PIs through the grant development process, including mentoring on best practices, advising on funding opportunities, communicating with program officers, and managing awards.
• Organize, prepare, review, and finalize materials and trainings for job aids, presentations, and policies related to sponsor funding, compliance, and other grant‑related topics.
• Enhance the efficiency and integrity of the grant acquisition process by developing and refining pre‑award policies and procedures to ensure consistency and compliance.
• Build grant‑proposal writing capacity across the institution by designing and delivering workshops that equip faculty and staff with the knowledge and skills to develop competitive proposals.
• Ensure compliance and effective collaboration with funding agencies by serving as the primary liaison to federal program officers, providing critical guidance on grant administration.
• Secure funding and maintain compliance by managing grant submissions and revisions, serving as the Authorized Organizational Representative, and overseeing the accurate and timely processing of applications through federal and other grant systems.
• Contribute to an inclusive, equitable, and supportive environment where everyone at the institution feels valued, respected, and empowered to reach their full potential.

• Advanced knowledge of federal and state grant regulations.
• Advanced knowledge of grant development, proposal writing, and budgeting principles.
• Skill in data analysis and interpretation.
• Skill in analyzing grant funding opportunities.
• Ability to design and execute training related to grant management and development.
• Ability to prioritize and manage workloads to ensure timely completion of…