Executive Assistant

Responsibilities

• Manage a complex, constantly evolving calendar, prioritizing requests against immediate and long‑term business outcomes while anticipating conflicts before they arise.
• Coordinate friction‑free travel itineraries, corporate bookings, and comprehensive expense reporting with high accuracy.
• Build seamless partnerships across internal teams to facilitate seamless collaboration across leadership offices.
• Orchestrate the planning, preparation, and execution of several leadership meeting agendas.
• Write, refine, and distribute the executive's weekly extended leadership updates, monthly team‑wide memos, and critical organization announcements, ensuring alignment with organizational tone and strategic objectives.
• Partner directly with the executive to conceptualize, storyboard, and design compelling slide decks for All‑Hands meetings, stakeholder syncs, and large‑scale internal presentations.
• Attend leadership meetings to take high‑level strategy and translate it into clear, actionable updates for broader corporate distribution.
• Orchestrate the planning, logistical footprint, and agenda setting for critical operational meetings (weekly leadership, monthly syncs, quarterly planning sessions).
• Lead and execute ad‑hoc operational initiatives from conception to completion, tracking cross‑functional milestones and ensuring accountability across various teams.
• Act as a critical gatekeeper and proxy when appropriate, ensuring urgent requests are triaged and prioritized correctly.

• 5+ years of experience supporting executives (VP or C‑Suite level) within a fast‑growing technology, SaaS, or healthcare environment.
• Highly organized:
  The ability to balance multiple competing, urgent priorities without letting anything drop. Experience managing complex travel and logistics.
• Communication Mastery:
  Exceptional written and verbal communication skills, with a proven track record of writing corporate comms and translating complex strategies into accessible employee messaging.
• Presentation Portfolio:
  High proficiency in presentation design (Google Slides) with the ability to visually build a cohesive story arc and create clean, professional visual designs.
• Business Acumen:
  Strong understanding of corporate structures, organizational goals, and operational metrics.
• Technical Savvy:
  Expert navigation of enterprise toolsets (Google Workspace, Slack, Salesforce, and modern project management software).
• Sovereign Execution:
  Absolute discretion handling highly confidential information, paired with high emotional intelligence and low ego.
• Strategic Relationship Management:
  Ability to navigate complex organizational dynamics with emotional intelligence and diplomacy.