Event Coordinator, Business

Job Summary

Join the Department of Radiology at the University of Wisconsin‑Madison School of Medicine and Public Health as an Event Coordinator and play a key role in supporting a wide range of events that advance a world‑class academic and healthcare mission. In this position, you will lead the planning and coordination of events, bringing people together in meaningful and engaging ways.

The Department of Radiology is dedicated to improving human health through innovation in clinical care, imaging research, and education. As part of our team, you will contribute to an organization that values collaboration, excellence, and service while showcasing the groundbreaking work and achievements of our faculty, staff, and trainees.

This is an exciting opportunity for a highly organized, creative, and detail‑oriented professional who enjoys managing events from concept to execution and making a meaningful impact.

• Work may be performed in‑person on campus or remotely off‑site as needed; evening and weekend events may be required.
• Schedule is flexible and will be determined at the time of hire.
• Position requires heavy lifting/moving up to 50 lbs.
• Strong interpersonal and teamwork skills, including effective collaboration, maintaining professional relationships, and working under pressure while meeting tight deadlines.

• Assist with planning and creation of promotional materials and resources for events.
• Greet customers/guests, assist with registration, answer questions, and refer complex issues to appropriate entities.
• Monitor and process event‑related transactions, data, and records.
• Schedule logistics and secure resources for all aspects of events, including space, vendors, and staff; coordinate details and resolve operational issues.
• Communicate with customers to determine event details and requirements, evaluate requests, recommend service plans and pricing, and provide status updates.

• At least 1 year of professional experience in event planning.
• Experience providing customer service, administrative support, or similar.

• Experience scheduling and organizing complex event logistics with attention to detail.
• Experience with digital communications, event registration, and survey creation.

Bachelor's Degree preferred.

Employees in this position can expect generous vacation, holidays, and sick leave; competitive insurance and savings account options; and retirement benefits.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran, and other bases as defined by federal regulations and UW System policies.