Visitor Services Assistant

Current Employees:
If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

University Staff

Employment Type:

Terminal (Fixed Term)

Job Profile:

Customer Service Representative

Job Summary:

The Chazen Museum of Art seeks a front-line representative responsible for establishing the initial interaction with visitors to the Chazen Museum of Art. This position will work closely with other members of staff including the Visitor Services Manager, student workers, and security officers, helping carry out the Chazen's mission by ensuring all visitors to the museum feel welcomed, supported, and informed of all museum resources available to them.

Visitor Services Assistants also provide support for security and other museum operations such as exhibitions, events, and programming.

A typical day will be split between the front desk (greeting visitors, familiarizing them with the Chazen's resources and policies, answering phones, responding to visitor questions) and the collection and exhibition galleries (monitoring spaces for visitor and artwork safety, way finding, engaging with visitors). Throughout the day, this role will coordinate with student team members, keep in close communication with our on-site security officers, and inform the visitor services manager of any issues.

KEY DUTIES:

* Embody excellent visitor service skills to welcome and include visitors, and to inform them of the museum's layout, collections, exhibitions, and events.

* Monitor safety of visitors and artwork in the galleries.

* Reinforce museum policies regarding food, bags, touching artwork, etc.

* Communicate with security officers and other visitor services staff to ensure smooth daily operations.

* Greet groups as they arrive and assist with stowing their belongings.

* Submit reports to Visitor Services Manager regarding incidents, questions, and visitor issues.

* Act as role model for student staff, including leading shadowing shifts for incoming student Visitor Services Assistants.

* Complete regular gallery inventories.

* Assist with opening and closing procedures as needed.

* Provide administrative support for Visitor Services, including answering phones, restocking materials at the Visitor Services Desks, monitoring exhibition materials, entering attendance data, and assisting with museum surveys.

* Help visitors with general Madison-related inquiries and way finding as needed.

* Provide occasional staffing and logistical support for public programs.

Key

Job Responsibilities:

* Troubleshoots and resolves issues in a timely and professional manner

* Monitors and maintains work areas and supplies to meet customer and operational needs

* Processes customer transactions and may take payments following established policies and procedures

* Guides and trains staff and student workers

* Provides exceptional service, answers questions, or provides information in a specific subject area to (internal, external) (customers, donors, stakeholders) based on set material or standards

* Organizes, distributes, and maintains relevant work unit procedures, polices, and updates to ensure accuracy and relevancy of delivered information

Department:

Chazen Museum of Art

Anticipated work week:

Tuesday through Saturday, 40 hours per week. Some weekday evenings required.

Compensation:

The starting rate for this position is $20.50/hour but is negotiable based on experience and qualifications.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. Please review the summary of benefits for more information.

Required Qualifications:

1+ year of professional experience in customer service or similar field and/or working with visitors in a public setting.

Excellent communications skills.

Preferred Qualifications:

Experience in an arts, education, community, or non-profit setting.

A commitment to supporting the Chazen's vision and goals related to visitor experience, including knowledge of and sensitivity to multiculturalism and diversity.

The ability to interface with many different roles on campus and engage across communities and identities.

Physical Demands:

Sitting/standing

Walking

Moving tables and chairs

Pushing carts

Education:

Bachelor's degree preferred or equivalent combination of education and relevant work experience.

How to Apply:

To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials.

Important:
The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area.

* Cover letter

* Resume

* References

Contact Information:

Serena Boman, HR Generalist, hrc.edu

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