Financial Coordinator

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Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Accountant I

Job Summary:

The Financial Coordinator will be a key part of the UW Population Health Institute (UWPHI) fiscal operations team, with a primary focus supporting post-award fiscal needs across a diverse set of sponsored contracts and grants. This includes:

* Monitoring expenses and providing budget updates and projections

* Financial reporting and providing detailed information to sponsors

* Purchasing support, including holding a UW purchasing card (p-card), coordinating UW employee and non-employee travel, and assisting with reimbursement requests

* Reconciling transactions (p-card, post accounting adjustments, etc.)

The Financial Coordinator is responsible for understanding and adhering to complex guidelines, policies, and procedures for travel reimbursement, procurement, grant management, and other accounting functions.

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Successful candidates for the position will possess the following skills and attributes:

* Customer service orientation with the ability to provide responsive, accurate support to internal and external partners, often liaising between the two

* Strong written and verbal communication skills

* Effective organizational skills and attention to detail

* Ability to multitask and independently determine priorities

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.

This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

Key

Job Responsibilities:

* Answers questions and provides accounting related information to internal and external stakeholders according to established policies and procedures

* Prepares and analyzes financial data, reports and records, identifies discrepancies, investigates, recommends, and implements basic solutions as needed

* Assists in preparing budgets and financial projections

* Organizes, prepares, and updates basic financial statements, monthly and year-end journal entries, accounts, ledgers, and reports for various financial needs within an automated financial system to ensure accurate recording and reporting of financial transactions

* Assists with accounting and reviewing reconciliations, journal entries, schedules, and reports

* Prepares and/or approves financial transactions and payments

Department:

School of Medicine and Public Health, Population Health Institute

The UW Population Health Institute (UWPHI) works to improve the health of all people in Wisconsin and beyond by conducting research and providing technical assistance to policymakers, practitioners, and communities. UWPHI works toward a world where we value each other, honor our connectedness, and build communities where everyone can thrive.

Compensation:

The minimum salary for the position is $62,000 annually, but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.

☒ SMPH Faculty /Academic Staff Benefits Flyer 2026

Required Qualifications:

* Two years of prior administrative, operational, or fiscal experience, preferably in an academic setting

* Experience with Outlook, Word, Excel, and Google Suite (eg. Google Sheets and Google Docs)

Preferred…