Financial Specialist III

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Job Category:

Academic Staff

Regular

Financial Specialist III

The Financial Specialist III position is in the Division of Facilities Planning & Management (FP&M) within the Department of Transportation Services. Transportation Services is responsible for the coordination and administration of all transportation-related services for the UW campus community.

The Financial Specialist III role manages payroll deductions for an estimated 13,500 customers totaling an estimated $10 million annually. This role handles debt collection for unpaid permits and citations while collaborating across campus departments. The ideal candidate is highly skilled at Excel, combining sharp financial detail with top-tier customer service, and easily implementing complex policies.

Full-Time: 100% FTE

Ongoing, Renewable

Hours are generally scheduled from 7:00AM to 4:00PM, Monday through Friday.

• Reviews transaction processing internal controls and recommends policies and procedures
• Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates
• Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations
• Reallocates expenses to appropriate funding strings
• May train staff on financial processes and best practices
• Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
• Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies
• Answers complex fiscal questions and provides information based on set materials and standards to various audiences
• Coordinates the collection of outstanding and past due accounts, including all aspects of collection, analysis and resolution of billing issues
• Contributes to the coordination and delivery of financial services across the department to support operational needs
• Audits and submits payroll deduction payment request files

Division of Facilities Planning & Management, Transportation Services

The primary functions of Transportation Services include the sale/management of parking permits, special event coordination, maintenance and enforcement, construction coordination, lot and booth operations, citation payments and appeals, information technology, financial, transportation planning, and development of multimodal options.

$56,000 annual minimum

The starting salary for the position is $56,000, but is negotiable based on experience and qualifications.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund.

For a summary of benefits, please see below for more information:

Academic Staff Benefits summary

• 3 years of professional experience in finance, accounts receivable, collections, or bookkeeping

• 2 years of direct customer service experience, specifically explaining complex rules or handling collections in a professional manner

• Advanced Excel capability using formulas, data filters, and pivot tables

• Associate's Degree Preferred; focus in finance, accounting, business, or related field preferred

Alexia Castelan-Tanner, atanner5,

Relay Access (WTRS): 7-1-1. See  for further information.

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants…