Payroll and Benefits Administrator

Job Details

Job Location:

Kessel Court Campus - MADISON, WI 53711

Position Type:
Full Time

Education Level: High School

Salary Range: $63,800.00 - $73,500.00

Salary/year Travel Percentage:
Negligible

Job Shift: Day

Job Category:
Human Resources

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Journey Mental Health Center upholds a strong commitment to People, Opportunities, Community, and Access (POCA) that guides our daily operations. We foster a caring community for all individuals to feel a sense of belonging. We prioritize delivering services that are centered around ensuring fairness and inclusivity for all. We are dedicated to demonstrating courage and initiative within our agency and community to actively dismantle structural oppression for all affected communities.

• Prepare, process, audit, issue, and distribute payroll for all employees.
• Ensure accurate payroll data including earnings, deductions, benefits, taxes, leave balances, and direct deposits.
• Manage and track garnishments, child support orders, tax levies, and other payroll deductions in compliance with applicable laws.
• Process payroll deduction payments and payroll tax deposits.
• Review and audit quarterly and annual payroll tax reports, including W-2s and other required filings.
• Manage year-end payroll processes and new-year payroll setup.
• Maintain payroll-related general ledger allocations and reporting.
• Ensure accuracy and confidentiality of payroll records.
• Process employment verifications and wage information requests.
• Maintain and update payroll policies, procedures, and documentation.

• Administer employee benefit programs including health, dental, vision, life, disability, retirement, and voluntary benefits.
• Coordinate benefit enrollments, changes, terminations, and annual open enrollment activities.
• Conduct new employee benefits orientation and education.
• Serve as the primary contact for employees regarding benefit questions and issues.
• Manage COBRA administration and related communications.
• Coordinate benefit premium payments and reconciliations.
• Prepare retirement plan contribution reports and support retirement plan administration activities.
• Participate in retirement plan census preparation, audits, and reporting.
• Assist with Affordable Care Act (ACA) reporting and compliance requirements.
• Assist with the development and maintenance of Summary Plan Descriptions (SPDs) and benefits communications.

• Maintain accurate employee, payroll, and benefits records within the HRIS and related systems.
• Perform regular audits to ensure data accuracy and integrity.
• Maintain confidential personnel and compensation information.
• Generate reports and analytics for management, finance, auditors, and regulatory agencies.
• Ensure compliance with document retention requirements.

• Ensure compliance with federal, state, and local payroll, tax, benefits, wage and hour, and employment regulations.
• Prepare reports required by government agencies, auditors, and organizational leadership.
• Support annual financial, payroll, retirement plan, and benefits audits.
• Assist with compensation analyses, salary surveys, and workforce reporting.
• Monitor regulatory changes affecting payroll and benefits administration and recommend process updates.
• Maintain written procedures and process documentation for all areas of responsibility.

• Coordinate and reconcile information between Human Resources and Finance.
• Provide training and guidance to employees and supervisors regarding payroll and benefits processes.
• Assist with the development and implementation of HR…