Procurement & Logistics Coordinator

Description

We're looking for a Procurement & Logistics Coordinator to join our fast-growing hardware startup. In this role, you'll own the day-to-day flow of parts, materials, and supplier communication that keep our builds on track. You'll manage RFQs, purchase orders, and vendor coordination — ensuring that our supply chain runs smoothly as we transition into volume production. This is an ideal role for someone who thrives in a fast-paced environment, enjoys detail-oriented operational work, and wants to take ownership of the transactional engine that keeps a hardware company moving.

Strong performers will have clear opportunities to grow with the Procurement and Supply Chain function as Last Lock scales from initial production into sustained manufacturing.

Founded in Madison, WI, by Jack Ryan and Alex Mahnke, Last Lock has redefined what it means for a lock to be "smart." Beyond essential locking and unlocking, Last Lock's self-powering, retrofit smart lock provides secure access management for coworking spaces. Last Lock also deploys its technology to other industries through access control partners. At Last Lock, we are dedicated to continuously enhancing the security and technology of access control worldwide.

Join our visionary team and be a driving force in revolutionizing the future of access. Together, we'll shape a world where convenience meets unparalleled safety, and innovation knows no bounds.

• Issue and track RFQs across mechanical, electrical, packaging, and finished-goods components.
• Consolidate supplier quotes into comparison summaries with pricing, lead times, and MOQs.

• Draft, issue, and track POs across all part categories (CNC, MIM, injection molding, PCBs, batteries, packaging, and others).
• Ensure every part required for each build is quoted, ordered, and actively tracked against the production schedule.
• Maintain accurate purchasing data, part metadata, and order status in Odoo.
• Serve as the day-to-day point of contact with suppliers on lead times, order status, and operational issues.
• Maintain professional working relationships with day-to-day supplier contacts.
• Provide weekly procurement and logistics status updates; elevate strategic, contractual, or critical issues to the Director of Production.

• Monitor inbound shipments and handle supporting documentation (customs paperwork, commercial invoices, packing slips).
• Coordinate with freight partners (DHL, Flexport, Expeditors, OEC Group) on routing and expedites.
• Resolve shipping exceptions, delays, and carrier disputes proactively.
• As time permits maintain and improve internal documentation, supplier onboarding workflows, and ERP hygiene.

• 1–3 years of experience in procurement, logistics, operations, manufacturing support, or supply chain coordination. Internships, co‑op work, and hands‑on operational experience count toward this band.
• Strong organizational skills and attention to detail. Comfortable working with structured workflows, complex part lists, and supplier records where small errors compound into build delays.
• Able to manage multiple open tasks, purchase orders, and supplier communications simultaneously without losing track of details across 40+ open POs at any given time.
• Strong written and verbal communication skills, with the ability to maintain clear, professional, and consistent correspondence with suppliers and internal stakeholders.
• Proficiency with Excel or Google Sheets, including comfort with formulas, tables, and basic data manipulation for quote comparisons and tracking.
• Able to operate effectively in a fast‑paced startup environment with shifting priorities, ambiguous problems, and limited supervision.
• Proactive, dependable, and willing to take ownership of day‑to‑day operational execution — including identifying issues before they become problems and following up without being prompted.
• Strong follow‑through and a genuine willingness to learn procurement, supplier management, and manufacturing operations as the role and company grow.

• Bachelor's degree in Supply Chain, Operations,…