Coordinator, Marketing and Proposals

Overview

Join a Team Where Engineering Excellence Drives Opportunity

At Affiliated Engineers, Inc. (AEI), we bring together expertise and innovation to solve the most complex challenges. Since 1978, we’ve supported mission-driven organizations in designing systems and environments that advance society and improve lives. Today, with more than 1000 professionals across 23 offices, we help shape the future of healthcare, science and technology, energy, education, and other vital sectors.

From elevating patient care in Mayo Clinic’s world-class hospitals to enabling discovery in high-containment laboratories for U.S. agencies and driving environmental progress with Microsoft’s renowned Thermal Energy Center, our work enriches the human experience, safeguards the environment, and pushes the boundaries of possibility.

AEI is consistently recognized by leading national industry publications, including Building Design+Construction, Engineering News-Record, and Consulting-Specifying Engineers. Recent honors include being named the #2 Laboratories Engineering Firm in the nation by Design+Construction and receiving multiple Best of the Best Project awards, reflecting the enduring impact and legacy of our work.

At AEI, you’ll join a collaborative community where your expertise fuels innovation, your ideas drive progress, and your work helps shape a brighter future.

As a Coordinator, Marketing and Proposals
, in our Madison office, you will help us empower our clients to achieve energy-efficient building solutions, save global environments, and create a better, greener future for all.

Why we need you:

The Coordinator, Marketing and Proposals, supports the Manager, Marketing and Proposals, with organizing, editing, writing, and producing client-targeted marketing deliverables such as qualifications, proposals, and presentations. This role collaborates with marketing and business development teams, managing day-to-day tasks and executing specific deliverables. It focuses on efficiently utilizing marketing systems and tools to complete assigned tasks. Under supervision, the Coordinator contributes to the broader marketing initiatives by providing essential support across various disciplines, helping to achieve project goals, and fulfilling deliverable requirements.

Primary Accountabilities and Responsibilities:

The following job functions are typical of the position but are not all-encompassing:

• Support in Proposal Development: Assists in creating, organizing, and editing proposal content, including resumes, project narratives, and client-facing materials, ensuring high-quality deliverables that align with client requirements.
• Execution of Assigned Tasks: Efficiently completes assigned tasks, utilizing marketing systems and tools (e.g., CRM, DAM, and desktop publishing) to support the creation and management of marketing deliverables such as proposals, qualifications, and presentations.
• Content Maintenance and Organization: Supports the maintenance and organization of proposal databases, content libraries, and other relevant resources, ensuring that information is accurate and accessible.
• Collaboration on Projects and Initiatives: Works with marketing and business development teams on various projects, executing specific deliverables as directed and contributing to broader marketing initiatives under supervision.
• Process and System Utilization: Leverages marketing systems and tools to execute day-to-day tasks, optimizing content creation and project tracking for assigned responsibilities.
• Information Gathering and Distribution: Assists in gathering, organizing, and distributing content and information needed for proposals, ensuring timely and accurate completion of each proposal process phase.
• Administrative Support and Tracking: Helps track proposal deadlines, submissions, and project statuses, contributing to efficient proposal management and workflow organization.
• Team Participation: Engages in team meetings to stay informed on project updates, provides feedback on processes, and shares insights for incremental improvements in tools and workflows.

Minimum Qualifications

• Attention to Detail:
  Strong focus on accuracy in…