Clinical Trial Accountant - Dept of Medicine

Current Employees:
If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.
Job Category:

Academic Staff

Terminal (Fixed Term)

Post-Award

SPGCAccount

Dept/Cent

The Office of Research Services (ORS) within the Department of Medicine (DOM) is seeking a Clinical Trial Accountant to manage financial operations for clinical research activities, including industry-sponsored and investigator-initiated studies. This role is critical to ensuring financial accuracy, compliance, and efficiency across the Department’s clinical trial portfolio.

The Clinical Trial Accountant will collaborate with investigators, research coordinators, industry sponsors, and contract research organizations (CROs) to monitor expenditures, reconcile financial data, oversee research billing compliance, and manage participant payment processes. Responsibilities include reviewing study calendars and budgets for clinical trial billing activities and managing the Advarra participant payment system for DOM research subjects.

This role requires a high level of attention to detail, strong organizational skills, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment. Serving as a central point of contact for clinical trial financial matters, the successful candidate will work closely with DOM leadership and external partners to ensure smooth operations and timely payments. We seek a proactive, solutions-oriented professional committed to continuous improvement and process enhancements that advance our research mission.

This is an exciting opportunity to contribute to cutting-edge clinical research while leading a team that supports the financial backbone of discovery and innovation.

• This position may require some work to be performed in‑person, onsite, at a designated campus work location. Some work may be performed remotely, at an off‑site, non‑campus work location.
• Terminal, 24‑month appointment
• This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding.

Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration:

• Ability to listen, understand and communicate information and ideas effectively in writing, over the phone or in person.
• Excellent time management skills and ability to manage multiple projects despite interruptions.
• Ability to work independently or collaboratively.
• High attention to detail and ability to assess/recommend ways to improve processes.

• Assists principal investigators with financial management of sponsored program budgets and directs day‑to‑day fiscal transactions.
• Prepares and processes financial reporting and/or invoicing information.
• Provides expertise and advice related to procurement and allowable charges.
• Provides oversight and management of Advarra clinical research participant payment system on behalf of DOM.
• Reviews financial expenditures for accuracy on sponsored grants and contracts.
• Prepares and analyzes financial data, reports and records, identifies discrepancies, investigates, recommends, and implements solutions as needed.

School of Medicine and Public Health, Department of Medicine, Office of Research Services

Fueled by innovation yet grounded in kindness, the Department of Medicine empowers leaders to transform medicine and improve lives everywhere. We are committed to professional fulfillment and health equity. We strive to ensure that everyone in our department understands the importance of social impact and belonging—and is empowered to champion it in all they do. Join us and be a part of supporting our nationally recognized faculty, innovative medical education programs and exceptional clinical care as we work towards our vision of healthy people and healthy communities!

The Office of Research Services (ORS) within the Department of Medicine supports clinical research professionals and participants in advancing medical discovery to improve health outcomes across Wisconsin and beyond. ORS provides expert guidance,…